Nassau County Board of County Commissioners Special Session, July 11, 2016, 4:00 p.m. Regular Session, July 11, 2016, 6:00 p.m.

Nassau County Board of County Commissioners
Special Session, July 11, 2016, 4:00 p.m.
Regular Session, July 11, 2016, 6:00 p.m.
Commission Chambers, 96135 Nassau Place, Yulee, Florida

Call to Order.

Commissioners:
Present: Chairman Walter J. Boatright, Commissioners Daniel B. Leeper, Steve W. Kelley, Pat Edwards, and George V. Spicer.

Other Officials Present: Michael S. Mullin, County Attorney; and Ted Selby, County Manager.

Staff Present: Shanea Jones, Office of Management and Budget Director; Scott Herring, Public Works Director; and representing the Clerk’s office Connie Arthur and Brenda Linville, Deputy Clerks.

ADDITIONAL MEETING:
SS160711 – 4:02:48 (Tab A) 4:00 p.m. – Special Session to continue discussion of potential Capital Improvement Plan (CIP) projects for Fiscal Year 2016/2017.

Discussion: Ms. Jones provided a recap of discussion from a previous meeting.

Audience input: Patsy Quaile requested to speak later in the meeting, if necessary.

Discussion: Cathy Lewis, Office of Management and Budget, explained that staff was instructed to bring back their top two priorities. She advised that the items are for Fiscal Year 2016/2017 and that various items were consolidated.

Mr. Selby addressed a mold issue at the Detention Center and his recommendation. He advised that he has signed a purchase order to have the ventilation system inspected in order to submit a recommendation. Mr. Selby estimated the cost to be $150,000.00, and recommended that the Board add this project to the CIP.
Billy Stonebreaker, Interim Facilities Maintenance Director, came forward to address the Chiller at the Detention Center.

Motion: Approve Fiscal Year 15/16 General Fund Reserve
for Contingency for the following: (1) $115,000.00 for Improvements and repairs to the Detention Center to help with mold issues, and (2) $60,000.00 for the cleaning of the Detention Center.
Maker: Commissioner Spicer
Second: Commissioner Kelley
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, Facilities Maintenance

Motion: Approved to waive the purchasing policy due to
the emergency of the mold issue at the Detention Center.
Maker: Commissioner Spicer
Second: Commissioner Kelley
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, Facilities Maintenance

Discussion: Dawn Bostwick, Library Director, came forward to address her CIP priorities. The group also discussed the security gates and recommended adding the security gates for Callahan and Hilliard to the CIP.

Norman Kennedy, County It Director, came forward to address his CIP priorities.

Ms. Lewis addressed the Animal Services CIP priorities.

Nassau County Fire Chief Matt Graves came forward to address his CIP priorities. The group discussed staffing and equipment and the location for the Heron Isles Fire Station; service life of the stretchers and the cardiac monitors; and relocation of fire station #30.

Rebecca Jordi, Nassau County Extension Services Director and Mr. Stonebreaker came forward to address the County Extension Services CIP priority for a new facility. The group discussed cost of the modular to be placed on the County property on Miner Road. Mr. Selby noted that he received an e-mail from Tracey Barnes, Project Specialist with the Corrections Program for Nassau County Adult Education, dated July 11, 2016 in support of the new facility.

Mr. Stonebreaker addressed the Facilities and Recreation CIP priorities. Mr. Selby requested that the Board add the air conditioning repairs to the Detention Center to the CIP; cost ranging from $150,000.00 to $160,000.00. The group previously discussed at the July 6, 2016 meeting changing the Callahan Ballpark Playground to Callahan Ballpark Improvement in order to address all the issues at the ballpark. Commissioner Spicer addressed an issue with lighting on the soccer field at the Callahan Ballpark. Chairman Boatright requested a list of the repairs for the Historic Courthouse and the Judicial Justice Center.

Scott Herring, Public Works Director, came forward to address his CIP priorities. Commissioner Spicer requested adding the Nassau Oaks Subdivision Outfall Ditch Clearing to the CIP.

Ms. Jones stated that tentatively the total amount for the CIP projects as discussed is $5,253,950.00. The group discussed adding the replacement of the generator at the James S. Page Governmental Complex in the amount of $56,000.00. Ms. Jones commented that with adding the generator the tentative total for the CIP projects would be $5,320,650.00.

The group briefly discussed the decrease in the Supervisor of Elections budget. Ms. Lewis also addressed the Ordinance coming before the Board on July 25, 2016 related to Nassau-Amelia Utilities (NAU) which will incorporate all the recommended capital and repair improvements in their fee structure.

Ms. Jones stated that the best estimate she can provide to the Board regarding the State Revenue is $9.5 million. She is also estimating that the One Cent Sales Tax will be approximately $9.5 million. She questioned whether the Board wanted to use that $9.5 million as their first option to balance the budget and then, if necessary, use funds from the Reserve or discuss further some of the revenue and expenditure options. Chairman Boatright inquired regarding the amount of funds the County has received from the One Mil increase. Responding to an inquiry Commissioner Kelley commented, in his opinion, it is good management that the County has always had cash carry forward. If the County watches their figures, they can get through this recession without any further tax increases with utilizing the numbers he had calculated up until the time of his illness. He felt very confident that the County was in good fiscal shape. Ms. Jones addressed the state revenues, policy for refunding Reserves for Contingency, and the Beach Renourishment MSTU. It was recommended that OMB bring to the Board on July 20, 2016 the tentative budget for Fiscal Year 2016/2017.

REGULAR SESSION

Official Agenda Summary:

SS160711 – 5:12:24 The Board recessed and reconvened at 6:01 p.m. to consider the regular agenda.

Call to Order, Invocation and Pledge of Allegiance to the American Flag

Commissioners:
Present: Chairman Walter J. Boatright, Commissioners Daniel B. Leeper, Pat Edwards, and George V. Spicer.

Absent: Commissioner Steve W. Kelley.

Other Officials Present: Michael S. Mullin, County Attorney; and Ted Selby, County Manager.

Staff Present: Shanea Jones, Office of Management and Budget Director; Scott Herring, Public Works Director; Peter King, Planning and Economic Opportunity Director; and representing the Clerk’s office Connie Arthur and Brenda Linville, Deputy Clerks.

Audience Input:
None.

CONSENT ITEM(S):
RS160711 – 6:03:22 Approve the following: (B) Approve Finance Package 2016-19 and associated Resolutions. (C) Approve and authorize the Chairman to sign the 2015/2016 Small County Consolidated Grant Agreement, Contract No. CM2338, for grant award in the amount of $90,909.00. (D) Consider the following: [1] approve the Insurance/Evaluation Committee’s Score/Ranking for the bids received in response to Bid No. NC16-021, Part 1: Fully Insured Group Medical Insurance; Part 2: Fully Insured Group Ancillary Insurances; and [2] authorize staff to begin contract negotiations with the top ranked carriers, Florida Blue & the Standard.

Motion: Approve consent agenda items (Tabs B, C, and D)
as stated above. (See Attachment “A” for Tab B)
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Finance, OMB, County Manager

RS160711 – 6:03:54

Motion: Adjourn as the Board of County Commissioners and
convene as the SAISS MSBU Governing Board.
Maker: Commissioner Spicer
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley

RS160711 – 6:04:32 (Tab E) Consider of a Resolution of the Board of County Commissioners of Nassau County, Florida, relating to the South Amelia Island Shore Stabilization Maintenance Assessment Area; establishing the estimated maintenance cost for the beach renourishment improvements within the MSBU and subareas therein; confirming the method of assessing the maintenance cost against the properties that will be benefitted thereby; directing the Assessment Coordinator to prepare an updated Assessment Roll; establishing a public hearing of September 12, 2016, to consider reimposition of the Maintenance Assessments and the collection of the Assessments pursuant to the Uniform Collection Act; directing the provision of notice; providing severability and an effective date.

Motion: Approve Tab E as stated above and authorize the
Chairman to sign Resolution 2016-100 regarding same.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Finance, OMB

RS160711- 6:05:05

Motion: Adjourn as the SAISS MSBU Governing Board and
reconvene as the Board of County Commissioners.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley

REGISTER:
The Chairman signed the register for the following warrants: Warrant Nos. 228419 thru 228503 dated 7-7-16 for a register total of $133,775.93; Wire Transfer Nos. 1613074 thru 1613079 dated 7-5-16 for a register total of $1,702,647.57; and, Wire Transfer Nos. 1613080 thru 1613082 dated 7-6-16 for $17,360.12.

OLD BUSINESS:
RS160711 – 6:05:31 (Tab F) Continue consideration of a Resolution of the Board of County Commissioners of Nassau County, Florida, Rescinding Resolution No. 2000-111, and Resolution No. 2008-192.

Motion: Continue Tab F until the Board considers the
Beach Camping Ordinance. (Currently scheduled for September 12, 2016 at 6:00 p.m. or as soon thereafter as the matter may be heard.)
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: County Attorney

RS160711 – 6:06:42 (Tab G) Continue discussion on the Sole Bid received for Bid No. NC16-013, Vapor Pressure Lockdown & Top Coat Finish- Detention Center.

Discussion: Mr. Selby explained that the bid for this item was advertised and seventy-nine suppliers were contacted; six were added to the additional list, four downloaded or requested bid documents and only one bid received for this item.

Motion: Approve Tab G as sole bid received.
Maker: Commissioner Edwards
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Finance, OMB, Facilities Maintenance, Contract
Management, Sheriff

NEW BUSINESS:
RS160711 – 6:07:48 (Tab H) Approve and authorize the Chairman to sign Amendment No. 1 to the Agreement with the State of Florida, Department of Health, Contract No. CM1759-A1, for commitment of site for a Health Department facility off of William Burgess Blvd.

Motion: Approve Tab H as stated above.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Health Department, OMB, Finance, Contract
Management

RS160711 – 6:10:09 (Tab I) Consider request from the North Florida Bicycle Club to utilize a portion of Peters Point as a rest stop on Sunday, September 11, 2016, for the annual Endless Summer Watermelon Ride; and authorize placement of two (2) portable toilets from Friday, September 9th through Sunday, September 12th.

Motion: Approve Tab I as stated above.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Facilities Maintenance

NON-QUASI-JUDICIAL PUBLIC HEARING(S):
RS160711 – 6:10:47 (Tab J) Continue consideration of an Ordinance amending Ordinance No. 2003-13, as amended, known as the Uniform Addressing and Street Naming Ordinance; Specifically Amending Section 2, Definitions; Section 3, Assignment of Street Address Numbers; and Section 6, Initial Road Naming; Providing for Inclusion in the Nassau County Code; Providing for Severability; and Providing an Effective Date.

Mr. Mullin read the legislative procedures.

Motion: Open the floor to public discussion.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley

No audience input.

Motion: Continue to September 12, 2016 at 6:00 p.m., or
as soon thereafter as the matter may be heard, consideration of Tab J as stated above.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Planning and Economic Opportunity, County
Attorney

RS160711 – 6:10:47 (Tab K) Continue consideration of the proposed amendments to the Land Development Code, Roadway and Drainage Standards, and Subdivision Rules.

Motion: Continue to September 12, 2016 at 6:00 p.m., or
as soon thereafter as the matter may be heard, consideration of Tab K as stated above.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Planning and Economic Opportunity, County
Attorney

RS160711 – 6:14:32 (Tab L) Consider the proposed Mediated Settlement Agreement, pursuant to Florida Statutes, Section 70.51, in the matter of Red Dirt Ridge, LLC, Albert L. Higginbotham and Shari T. Graham, Petitioners, v. Nassau County, Florida, Respondent; and if approved, authorize the Chairman to sign Contract No. CM2341.

Motion: Open the floor to public discussion.
Maker: Commissioner Edwards
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley

Discussion: Mr. Mullin reviewed the request.

Public input: Mollie Garrett and Scott Thomas, attorneys, came forward to speak in favor of this item.

Motion: Close the floor to public discussion.
Maker: Commissioner Edwards
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley

Motion: Approve Tab L as stated above.
Maker: Commissioner Edwards
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: County Attorney, Contract Management

RS160711 – 6:29:33 (Tab M) Consider an Ordinance amending Ordinance No. 2009-09, as amended, known as the Purchasing Policy for Nassau County, Florida; amending Section 9, Compliance with 2 Code of Federal Regulations (C.F.R.) Part 200.317 through 2 C.F.R. Part 200.326, for all Federal Awards, extending Compliance Waiver through September 30, 2017.

Motion: Open the floor to public discussion.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley

Discussion: Ms. Jones reviewed the request.

No public input.

Motion: Close the floor to public discussion.
Maker: Commissioner Edwards
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley

Motion: Approve Tab M as stated above and authorize the
Chairman to sign Ordinance 2016-07 regarding same.
Maker: Commissioner Leeper
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Finance, OMB

INFORMATIONAL ITEM(S):
RS160711 – 6:09:09 (Tab N) Informational only: Dr. Eugenia Seidel has authorized Barnabas Center to utilize space in their Mickler Street Office on Fridays to meet with residents.

Discussion: Dr. Eugenia Ngo-Seidel came before to address this item.

EXPANSION ITEMS:
RS160711 – 6:02:30 Approve and authorize the Chairman to sign the Modification of Contract for the Standard Software License and Services Agreement for the 911 Call Center System, Contract No. CM2120-A2, in order for the contract to reflect the name change from New World Systems to Tyler Technologies, Inc.

Motion: Expand the meeting to consider one (1) item as
stated above.
Maker: Commissioner Edwards
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: County Manager

RS160711 – 6:31:52 Expansion Item #1: Approve and authorize the Chairman to sign the Modification of Contract for the Standard Software License and Services Agreement for the 911 Call Center System, Contract No. CM2120-A2, in order for the contract to reflect the name change from New World Systems to Tyler Technologies, Inc.

Discussion: Mr. Selby clarified that the request is for name change only.

Motion: Approve expansion item 1 as stated above.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: County Manger, Contract Manager, Sheriff, County
IT, Finance, OMB

DISCUSSION ITEMS:
RS160711 – 6:33:11 Commissioner Spicer’s Business:
None.

RS160711 – 6:33:36 Commissioner Edwards’ Business:
None.

RS160711 – 6:33:50 Commissioner Leeper’s Business:
None.

RS160711 – 6:33:53 Chairman Boatright’s Business:
None.

There being no further business, the regular session of the Nassau County Board of County Commissioners adjourned at 6:34 p.m.

_____________________________
Walter J. Boatright, Chairman

Attest:

____________________________
John A. Crawford, Ex-Officio Clerk

ATTACHMENT “A”

Finance Package 2016-19:

Resolution(s):

1. Resolution 2016-99, regarding budget amendment in the General Fund in the amount of $531.00 for donations and reimbursement of damaged books/materials for the Nassau County Library.

Inventory/Deletions/Changes:

Nassau County Health Department, 6535, 2002 GMC Truck
1500/White, Vin No. 1GTEC14W02Z294127.
Finance, 5996, Ricoh Aficio 8100DN Printer, Serial No.
Q8486200247.
Finance, 5997, Ricoh Aficio 8100 DN Printer, Serial No.
Q8486100544.
Finance, 5327, Ricoh Aficio MP5500SP Copier, Serial No.
L8065500220.
Finance, 6308, Ricoh RMPC 4000 Copier, Serial No.
V1295601012.