Nassau County Board of County Commissioners Regular Session, September 26, 2016, 6:00 p.m.

Nassau County Board of County Commissioners
Regular Session, September 26, 2016, 6:00 p.m.
Commission Chambers, 96135 Nassau Place, Yulee, Florida

Call to Order, Invocation and Pledge of Allegiance to the American Flag

Commissioners:
Present: Chairman Walter J. Boatright, Commissioners Daniel B. Leeper, Steve W. Kelley, Pat Edwards, and George V. Spicer.

Other Officials Present: Michael S. Mullin, County Attorney; and Ted Selby, County Manager.

Staff Present: Justin Stankiewicz, Office of Management and Budget; Scott Herring, Public Works Director; Taco Pope, Interim Planning and Economic Opportunity Director; and representing the Clerk’s office Connie Arthur and Brenda Linville, Deputy Clerks.

Official Agenda Summary:

Audience Input:
RS160926 – 6:09:28 Christine Harmon came forward to discuss beach cleanup.

CONSTITUTIONAL OFFICER BUSINESS
RS160926 – 9:14:36 (Tab A) Consider request for a $336,450.00 advance of Tax Collector commissions to be earned during the collection of the 2016 tax roll, as required by Florida Statute 192.102, to be repaid in December 2016.

Motion: Approve Tab A as stated above.
Maker: Commissioner Edwards
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, Tax Collector

CONSENT ITEM(S):
RS160926 – 6:15:06 Approve the following: (B) Finance Package 2016-25 and associated Resolutions. (C) State Aid to Libraries Grant Application for Fiscal Year 2016/2017 and authorize the Chairman to sign the Certification of Local Operating Expenditures and the State Aid to Libraries Grant Agreement, Contract No. CM2357. (Grant Award = $35,000.00)

Motion: Approve consent agenda items (Tabs B and C) as
stated above. (See Attachment “A” for Tab B)
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, County Manager, Library, Contract
Management

OLD BUSINESS:
RS160926 – 6:15:36 (Tab D) Continue consideration of a Resolution adopting the updated standard details for Nassau County, Florida Roadways & Drainage Standards and an updated Major/Minor Collector Roads listing in Nassau County, Florida. (To be approved following approval of amended Subdivision Regulations.)

Discussion: Mr. Herring requested that the Board consider this item after the public hearings for Tabs R, and S.

RS160926 – 7:25:31
Discussion: Mr. Herring requested that Tab D be withdrawn and reschedule at a later date.

RS160926 – 6:16:26 (Tab E) Continue discussion of requirements for the new bid for Beach and Park Cleaning Services.

Discussion: Mr. Selby reviewed the Board’s motion at a previous meeting regarding Beach and Park Cleaning Services. He advised that the contract with the current vendor to do the Ordinance based “Leave No Trace” is valid through November 2016 with an option of month to month after that. He intends to reach an agreement with Mr. Snelling on the basic contract for beach and park cleaning services (set to expire at the end of September 2016) for a two month period with monthly extension as necessary until the Board decides how to proceed with this item. Mr. Selby reviewed the option of bringing the beach cleaning in-house. Mr. Mullin distributed the first preliminary changes for the invitation to bid. He commented on the content of the current contract and the qualifications. Mr. Mullin stated that he has reviewed various other counties’ contracts related to this matter.

Motion: County Manager to negotiate for a month to month
agreement on the current beach and park cleaning services contract until the Board decides how to proceed. County Manager and County Attorney to bring back to the Board on October 10, 2016.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Manager, County Attorney

REGISTER:
The Chairman signed the register for the following warrants: Warrant Nos. 230279 thru 230410 dated 9-23-16 for a register total of $336,108.29; Wire Transfer No. 1616956 dated 9-20-16 for a register total of $4,988.40; Wire Transfer No. 1616957 dated 9-21-16 for a register total of $3,564.48; and, Wire Transfer Nos. 1616958 thru 1616961 dated 9-22-16 for a register total of $3,684.43.

NEW BUSINESS:
RS160926 – 6:27:37 (Tab F) Approve and authorize the Chairman to sign the Amendment No. 1 to the agreement with the Board of Directors of Nassau Oaks Volunteer Fire Department, Contract No. CM2234-A1, allowing Nassau Oaks to continue to be a Reserve/Support Department for Nassau County Fire/Rescue, and to delegate authority to the County Manager or designee to sign future renewals(in one year increments) on behalf of the Board.

Motion: Approve Tab F as stated above.
Maker: Commissioner Spicer
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, Contract Management, Fire Rescue

RS160926 – 6:28:25 (Tab G) Approve and authorize the Chairman to sign Amendment No. 2 to the Agreement with Allied Universal Corporation, Contract No. CM1992-A2, for Liquid Sodium Hypochlorite for the Nassau Amelia Utilities Water/Wastewater Treatment Plant. Funding source: 71500536-552401.

Motion: Approve Tab G as stated above.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, Contract Management, Public Works,
Nassau-Amelia Utilities

RS160926 – 6:28:37 (Tab H) Approve and authorize the Chairman to execute amendments to the following contracts: (1) Contract CM1985-A2 with Duval Asphalt Products for purchase of Cold Plant Mix; (2) Contract No. CM1986-A3 with Argos Ready Mix, LLC, for purchase of Ready Mix Concrete; (3) Contract No. CM2002-A1 with Gate Fuel Services, Inc., for purchase of Fuels; (4) Contract No. CM2136-A1 with Metal Culverts, Inc. for purchase of Metal Culverts; (5) Contract No. CM2143-A1 with Kudzue 3 Trucking, Inc., and Hubbard Construction Company for purchase of Asphaltic Concrete; (6) Contract No. CM2144-A1 with Osburn Associates, Inc. for purchase of Traffic Sign Materials; and (7) Contract No. CM2145-A1 with Unifirst Corporation for Uniform Shirt Rental. Funding source(s): 03404541-553010 (Materials) and 03406541-552023 (Traffic Sign Materials).

Motion: Approve Tab H as stated above.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, Contract Management, Road and
Bridge, Public Works

RS160926 – 6:29:28 (Tab I) Approve and authorize the Chairman to sign Amendment No. 3 to agreement with Water Recovery, LLC, for Total Leachate Management for the West Nassau Landfill. Funding source: 01362534-531313

Motion: Approve Tab I as stated above.
Maker: Commissioner Spicer
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, Contract Management, Solid Waste,
Public Works

RS160926 – 6:29:55 (Tab J) Approve and authorize the Chairman to sign the Interlocal Agreement, Contract Number CM2362, between the Nassau County Property Appraiser and the Nassau County Board of County Commissioners for GIS Services. Funding source: 01133519-549000.

Motion: Approve Tab J as stated above.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, Contract Management, Property
Appraiser

RS160926 – 6:03:12 (Tab K) Consider request from the U.S. Coast Guard to participate in the Life Jacket Loaner Program and authorize construction of a Lifejacket Storage Box at the DeeDee Bartel Boat Ramp.

Discussion: William Latimer, Coast Guard Auxiliary, came forward to review the request and discussion followed.

Motion: Approve Tab K as stated above.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Facilities Maintenance, County Manager

RS160926 – 6:30:28 (Tab L) Approve a Resolution updating Resolution 2015-123, Financial Policies for the Board of County Commissioners; providing for an effective date.

Motion: Approve Tab L as stated above and authorize the
Chairman to sign Resolution 2016-131 regarding
same.
Maker: Commissioner Spicer
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, County Manager, County Attorney

RS160926 – 6:32:20 (Tab M) Approve a Resolution adopting the Five-Year Capital Improvement Plan (CIP) in compliance with adopted Financial Policies, Section V, Capital Improvement Policy 5.6 of Resolution 2015-123, as amended, and pursuant to the Impact Fee Ordinance, Ordinance 87-17, as amended, extending for three years the date to refund impact fees shown as a funding source for projects in the first three years of the CIP; providing for an effective date.

Motion: Approve Tab M as stated above and authorize the
Chairman to sign Resolution 2016-132 regarding same.
Maker: Commissioner Spicer
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, County Manager

RS160926 – 6:33:22 (Tab N) Discussion of the annual employment evaluations for Nassau County Manager, Ted Selby.

Discussion: Ashley Metz, Human Resources Director, came forward to review Mr. Selby’s evaluations. No action taken.

RS160926 – 6:34:55 (Tab O) Discussion of the annual employment evaluations for Nassau County Attorney Michael S. Mullin.

Discussion: Ashley Metz, Human Resources Director, came forward to review Mr. Mullin’s evaluations. No action taken.

NON-QUASI-JUDICIAL PUBLIC HEARING(S):
RS160926 – 6:36:16 (Tab P) Final Public Hearing for Adoption of the Fiscal Year 2016/2017 Budget.

Mr. Mullin read the legislative procedures.

Motion: Open the floor to public discussion.
Maker: Commissioner Edwards
Second: Commissioner Leepers
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright

Discussion: Mr. Stankiewicz reviewed the revisions to the tentative budget that were distributed on September 15, 2016.

Motion: Accept document into the Official Record which
Show all change made since tentative budget was approved on September 15, 2016.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: OMB

RS150928 – 7:34:22 Mr. Stankiewicz read into the record the proposed millage rates and the rolled-back rates for the following: Countywide (excluding special districts), Municipal Service Taxing District, Nassau County Recreation and Water Conservation and Control District #1, Amelia Island Beach Renourishment, and Aggregated County Budget (including special districts).

No Public Input.

Motion: Close the floor to public discussion.
Maker: Commissioner Edwards
Second: Commissioner Kelley
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright

Motion: Adopt Resolution for final Fiscal Year 2016/2017 Millage Rates as follows: County-Wide Millage – 6.5670; Municipal Service Taxing District Millage – 1.6694; Recreation and Water Conservation District Millage – 0.000; and Amelia Island Beach Renourishment Millage – 0.1021 for a Total Millage – 8.3385 and authorize the Chairman to sign Resolution 2016-133 regarding same.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB

Motion: Adopt Resolution for the Final Fiscal Year
2016/2017 Total County Budget at $188,867,047.00
and authorize the Chairman to sign Resolution 2016-134 regarding same.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB

Motion: Approve Resolution, Pursuant to Ordinance 2001-
38, Designating the Utilization of the Proceeds from the Collection of the Surtax, Including Interest and authorize the Chairman to sign Resolution 2016-135 regarding same.
Maker: Commissioner Spicer
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB

RS160926 – 6:45:20 (Tab Q) Consider an Ordinance of the Board of County Commissioners of Nassau County, Florida, amending Section 5.07 of the Land Development Code, Site Development Plan Review; providing for severability; providing for codification; and providing an effective date.

Discussion: Mr. Mullin reviewed the request.

Motion: Open the floor to public discussion.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright

Discussion: Mr. Pope commented on the review process.

No public input.

Motion: Close the floor to public discussion.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright

Motion: Approve Tab Q as stated above and authorize the
Chairman to sign Ordinance 2016-11 regarding same.
Maker: Commissioner Leeper
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Planning and Economic Opportunity, County
Attorney

RS160926 – 6:48:08 (Tab R) Continue consideration of an Ordinance amending Ordinance No. 2003-13, as amended, known as the Uniform Addressing and Street Naming Ordinance; Specifically Amending Section 2, Definitions; Section 3, Assignment of Street Address Numbers; and Section 6, Initial Road Naming; Providing for Inclusion in the Nassau County Code; Providing for Severability; and Providing an Effective Date. (Tab S) Continue consideration of the proposed amendments to the Land Development Code, Roadway and Drainage Standards, and Subdivision Rules.

Discussion: Mr. Mullin commented on the changes that were made to Tabs R and S as a result of the workshop held on September 21, 2016. Brief discussion followed regarding drainage issues.

Public input: Mollie Garrett, attorney, came forward to address the definition of a development and subdivision as it relates to the paving of roads. Mr. Mullin addressed concerns related to dividing properties. Buddy Higginbotham requested clarification regarding the subdivision regulation. Commissioner Spicer inquired about provisions to protect family subdivisions. Discussion followed.

Motion: Continue to October 10, 2016 at 6:00 p.m., or as
soon thereafter as the matter may be heard, Tabs R and S in order for the County Attorney to meet with appropriate staff to address minor subdivision on county maintained dirt roads.
Maker: Commissioner Leeper
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Attorney, Planning and Economic
Opportunity, Public Works

RS160926 – 7:26:24 (Tab T) Consideration of CPA16-002, an Ordinance amending the Future Land Use Map of the Comprehensive Plan; providing for the reclassification of approximately 2.54 acres of real property located on the south side of SR200/A1A, from Agriculture (AGR) to Commercial (COM); finding this action to meet the standards of a Small-Scale Amendment; and providing an effective date.

Motion: Open the floor to public discussion.
Maker: Commissioner Leeper
Second: Commissioner Kelley
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright

Discussion: Mr. Pope reviewed the request.

No public input.

Motion: Close the floor to public discussion.
Maker: Commissioner Edwards
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright

Motion: Approve Tab T as stated above and authorize the
Chairman to sign Ordinance 2016-10 regarding same.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Planning and Economic Opportunity, Clerk Staff

QUASI-JUDICIAL PUBLIC HEARING(S):
RS160926 -7:28:32 (Tab U) Consideration of R16-004, filed by Artic Air of Northern Florida Inc., rezoning approximately 2.54 acres from Open Rural (OR) to Commercial General (CG). Property is located at 451688 State Road 200, Callahan area.

Upon the request of the County Attorney, Jason Lathrop, applicant, came forward to waive the quasi-judicial hearing procedures.

Motion: Open the floor to public discussion.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright

Discussion: Mr. Pope reviewed the request.

No public input.

Motion: Close the floor to public discussion.
Maker: Commissioner Leeper
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright

Motion: Approve Tab U as stated above and authorize the
Chairman to sign Ordinance 2016-12 regarding same.
Maker: Commissioner Spicer
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Planning and Economic Opportunity, Clerk Staff

COUNTY MANAGER BUSINESS:
RS160926 – 7:33:07 Mr. Selby advised that the Barnabas Center has requested to move from the Mickler Street Facility to the Multi-Purpose Facility to distribute food on the second and fourth Mondays of each month starting on November 2016. There were no objections from the Board.

EXPANSION ITEMS:
RS160926 – 6:01:49 Authorize the Chairman or his designee to sign the DR409A forms correcting the 2016 South Amelia Island Shore Stabilization Maintenance Assessment Area Assessment Roll approved by the Board on September 12, 2016.

Motion: Expand the meeting to consider one (1) item as
stated above.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Manger

RS160926 – 7:31:38 Expansion Item #1: Authorize the Chairman or his designee to sign the DR409A forms correcting the 2016 South Amelia Island Shore Stabilization Maintenance Assessment Area Assessment Roll approved by the Board on September 12, 2016.

Motion: Authorize the County Manger to sign the DR409A
forms correcting the 2016 South Amelia Island Shore Stabilization Maintenance Assessment Area Assessment Roll.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Manager

DISCUSSION ITEMS:
RS160926 – 7:34:20 Commissioner Kelley’s Business:
None.

RS160926 – 7:34:24 Commissioner Spicer’s Business:

• Requested Kings Ferry Road be placed on a future agenda for consideration of SCOP/SCRAP program funds.

RS160926 – 7:35:57 Commissioner Edwards’ Business:

• Update on the Ribbon Cutting Ceremony for the football fields at Yulee Sports Complex.

RS160926 – 7:36:32 Commissioner Leeper’s Business:

• Bring back review of policies for publication of legal ads in local newspapers.

RS160926 – 7:37:03 Chairman Boatright’s Business:

• Commented on conversation he had with a representative from the Jacksonville Jaguars.

There being no further business, the regular session of the Nassau County Board of County Commissioners adjourned at 7:37 p.m.

_____________________________
Walter J. Boatright, Chairman

Attest:

____________________________
John A. Crawford, Ex-Officio Clerk

ATTACHMENT “A”

Finance Package 2016-25:

Resolution(s):

1. Resolution 2016-130, regarding budget amendment in the General fund in the amount of $43.00 for reimbursement of damaged/lost materials for the Nassau County Library System.

Inventory Deletions/Changes:

Engineering Services, 6086, Dell Optiplex 755 Computer,
Serial No. GD1GHH1.
Engineering Services, 6435, Dell Optiplex 760 Computer,
Serial No. 3NSG1L1.
Engineering Services, 5928, Dell Optiplex 755 Computer,
Serial No. HHVV6G1.
Engineering Services, 5098, Dell Optiplex GX520 Computer,
Serial No. 1TL4BB1.
Engineering Services, 5401, 2007 Ford F-150, Vin No.
1FTRX12W17FA49032.
Property Appraiser, 7426, 2010 Ford Ranger XL, Vin No.
1FTKR1AD1APA77412.
State Attorney Office, 3455, IBM Intel Pentium Computer,
Serial No. DCNA4XH.
State Attorney Office, 3457, IBM Intel Pentium Computer,
Serial No. KCNA4XB.
State Attorney Office, 5926, HP Laserjet 4250DTN Printer,
Serial No.CNRXK42798.
State Attorney Office, 3127, IBM Intel Pentium Computer,
Serial No. IBMLKHFT5.
Road and Bridge Department, 5418, 2007 Dell Latitude D520
Laptop, Serial No. DS7K8C1.