Nassau County Board of County Commissioners Regular Session, October 19, 2016, 9:00 a.m.

Nassau County Board of County Commissioners
Regular Session, October 19, 2016, 9:00 a.m.
Commission Chambers, 96135 Nassau Place, Yulee, Florida

Call to Order, Invocation and Pledge of Allegiance to the American Flag

Commissioners:
Present: Chairman Walter J. Boatright, Commissioners Daniel B. Leeper, Steve W. Kelley, Pat Edwards, and George V. Spicer.

Other Officials Present: Michael S. Mullin, County Attorney; and Ted Selby, County Manager.

Staff Present: Shanea Jones, Office of Management and Budget Director; Scott Herring, Public Works Director; Taco Pope, Interim Planning and Economic Opportunity Director; and representing the Clerk’s office Brenda Linville and Peggy Snyder, Deputy Clerks.

Official Agenda Summary:

Audience Input:
RS161019 – 9:03:07 Arla Foster came forward to address an issue with vehicles driving on the beach dunes post Hurricane Matthew.

RS161019 – 9:05:15 Laura Keller requested that the Board establish an emergency fund for future disasters to help constituents living on unpaved roads not maintained by the County. She expressed concerns regarding inequities for those living on unpaved roads versus those living on paved roads.

RS161019 – 9:06:42 Harvey Watson, Bob Branan, Harry Hughes, and Virgil Stumbo came forward to address the public safety, health, and welfare issues for the citizens in Priates Wood Subdivision (a private road community) due to debris from Hurricane Matthew:.

RS161019 – 9:29:31 Richard Davis commented that his question was already answered.

RS161019 – 9:29:46 Ron Shaw and Brenda Gustatson with FEMA, came forward to state they were here to facilitate any questions that the Board might have. Mr. Shaw responded to an inquiry that FEMA is working on the issue related to private property but at this time use of public funds on private property is not allowed. He advised that the Corp of Engineers is out today inspecting the dunes, beach area, the erosion, how much debris has already been collected, and where it was collected. Ms. Gustatson commented that from a generality standpoint and other disasters that they have worked, it is rare that FEMA will provide an exception removal of debris from private, because the rules are firm as far as public vs private funds.

Request: FEMA representatives to relay the Board’s request for FEMA to readdress their guidelines regarding debris cleanup on private roads.

RESOLUTION(S):
RS161019 – 9:37:23 (Tab A) Approve a Resolution of the Board of County Commissioners of Nassau County, Florida, commemorating the 60th Anniversary of the Amelia Island- Fernandina Beach-Yulee Chamber of Commerce.

Motion: Approve Tab A as stated above and authorize the
Board to sign Resolution 2016-144 regarding same.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Manager

RS161019 – 9:41:56 (Tab B) Approve a Resolution of the Board of County Commissioners of Nassau County, Florida commemorating the 80th Anniversary of the Florida State Forest System.

Motion: Approve Tab B as stated above and authorize the
Board to sign Resolution 2016-145 regarding same.
Maker: Commissioner Spicer
Second: Commissioner Kelley
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Manager

RS161019 – 9:41:08 (Tab C) Approve a Resolution of the Board of County Commissioners of Nassau County, Florida, proclaiming October 23-29, 2016 as “Breast Cancer Awareness Week.”

Motion: Approve Tab C as stated above and authorize the
Chairman to sign Resolution 2016-146 regarding same.
Maker: Commissioner Leeper
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Manager

PRESENTATION(S):
RS161019 – 9:48:46 (Tab D) Dave Holley, Senior Forester/Nassau County Forester re: Annual Report.

Discussion: Mr. Holley came forward to summarize the annual report regarding fire control, cooperative forestry assistance, and state lands program. Mr. Harvey questioned whether Mr. Holley would have time to speak with him regarding his concerns about debris removal especially as it relates to possible fire hazard in Pirates Wood Subdivision.

RS161019 – 10:09:57 (Tab E) Michael Griffin, Building Official re: Monthly status update on Building Department and Code Enforcement activities.

Discussion: Mr. Griffin came forward to review monthly activities on the Building Department and Code Enforcement.

CONSENT ITEM(S):
RS161019 – 9:48:46 Approve the following: (F) Authorize the Chairman to sign Addendum No. 10 to the Service Contract for Worker’s Compensation Claims Handling with Johns Eastern Company, Inc., Contract No. CM1844-A10. Funding source(s): 01261526-524020 and 03404541-524020. (G) Finance Package 2016-27 and associated Resolutions.

Motion: Approve consent agenda items (Tabs F and G) as
stated above. (See Attachment “A” for Tab G)
Maker: Commissioner Spicer
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, County Manager, Human Resources

REGISTER:
The Chairman signed the register for the following warrants: Warrant Nos. 230823 thru 230959 dated 10-14-16 for a register total of $595,239.24; Warrant Nos. 230960 thru 230991 dated 10-14-16 for a register total of $1,253,362.95; Wire Transfer Nos. 1717117 thru 1717121 dated 10-5-16 for a register total of $1,801,306.56; and, Warrant Nos. 230992 thru 231081 dated 10-18-16 for a register total of $551,637.38.

OLD BUSINESS:
RS161019 – 9:12:44 (Tab H) Continue discussion regarding storm debris on private roads.

Discussion: Mr. Mullin advised that each Commissioner had requested that he research the legal aspects of issues related to private road subdivision; specifically Pirates Wood Subdivision. He reviewed the Florida Attorney General Opinions (AGO) as it relates to expenditures of County funds for private purposes. Mr. Mullin reviewed the examples of approved emergency expenditures on private property or road and FEMA guidelines.

Mr. Mullin briefly commented on a matter in Volusia County as it relate to the Volusia County Health Department independently finding large amounts of disaster-related debris scattered throughout the County that presented an immediate threat to life, public health, which prompted the Volusia County Council to request relief for FEMA to contribute for pickup of debris on certain private roads and subdivisions. He suggested the following remedies: (1) Determine County private contractor charges and charge Homeowners Association the same amount for debris removal; (2) If the State, based on requests from Florida Association of Counties (FAC), agrees to fund debris removal reimbursements; pursue those monies, and (3) request determination from FEMA must be based on stated health safety or welfare reasons. Discussion followed regarding contacting Dr. Eugenia Ngo-Seidel and providing her with a copy of the letter from Volusia County Health Department.

Motion: County Manager to request that Dr. Seidel, Nassau
County Health Department, independently assess possible health issues (which would include Zika Virus) in the Pirates Wood Subdivision as it relates to the debris from Hurricane Matthew and report back to the Board.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Manager, Health Department

Discussion: Commissioner Spicer advised that there has been a case of the Zika Virus reported in Hilliard, Florida. Mr. Selby clarified that it was a travel related case.

RS161019 – 10:20:25 (Tab I) Continue discussion regarding the Uniform Addressing and Street Naming Ordinance, as well as Subdivision Regulations.

Motion: Continue to November 14, 2016 discussion of Tab I
as stated above.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Attorney, County Manager

NEW BUSINESS:
RS161019 -10:13:04 (Tab J) Set a public hearing date of Monday, December 12, 2016 at 6:00 p.m. for consideration of a Resolution to Use the Uniform Method of Collecting Non- Ad Valorem Special Assessments, levied within the incorporated and unincorporated areas of the County.

Motion: Approve Tab J as stated above.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Attorney, County Manager

RS161019 – 10:13:33 (Tab K) Authorize the Audit Selection Committee to issue a Request for Proposals (RFP) for Professional Auditing Services; designate a Commissioner to serve on the Audit Selection Committee; and authorize Clerk of Courts staff to facilitate the process.

Motion: Approve Tab K as stated above and designate
Commissioner Edwards as the Board’s representative on the Audit Selection Committee.
Maker: Commissioner Spicer
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Clerk Staff, County Manager, Clerk

RS161019 – 10:15:24 (Tab L) Approve and authorize the Chairman to sign the Agreement with the Northeast Florida Public Employees’ Local 630, Contract No. CM2372, with an effective date of October 1, 2016.

Motion: Approve Tab L as stated above
Maker: Commissioner Spicer
Second: Commissioner Kelley
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, Contract Management, Human
Resources, County Manager, County Attorney

RS161019 – 10:15:55 (Tab M) Approve and authorize the Chairman to sign the Financial Action Form for use of Fire/Rescue Impact Fees in the amount of $334,834.02 for purchase of Rescue Unit #71, including capital equipment to make the unit functional. Funding source(s): Districts 502, 503, 504, and 505.

Motion: Approve Tab M as stated above.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, Fire Rescue

RS161019 – 10:16:27 (Tab N) Approve the following: (1) authorize the Chairman to sign the Comcast Enterprise Services Master Service Agreement (MSA), Contract No. 2373, computer network upgrades; and (2) authorize the Chairman to sign the First Amendment to the Comcast Enterprise Services Master Services Agreement, Contract No. CM2373-A1, as required for government entities.

Motion: Approve Tab N as stated above.
Maker: Commissioner Edwards
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, County IT, Contract Management

COUNTY MANAGER BUSINESS:
RS161019 – 9:58:34 Mr. Selby commented that Billy Estep, Emergency Management Director, would like to address the Board regarding the comments made by Ms. Foster earlier in the meeting as it relates to driving on the beach dunes. Mr. Estep came forward to address the assessment of the beaches. He commented that with the amount of debris currently on the beaches it is forcing the motor vehicles to go really high up on the beach thus impacting the dune line. In addition it is also impacting those who are walking on the beach or may be relaxing on the beach. It is his personal recommendation that the Board consider a temporary beach driving ban in Nassau County until such time as the debris issue is addressed and it is deemed environmentally appropriate for vehicles to return back to the beach. Discussion followed.

Motion: Approve to expand the meeting to consider a
temporarily ban of motor vehicles on County
beaches
Maker: Commissioner Kelley
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Attorney, County Manger, Emergency
Management

Motion: Authorize the Chairman to sign a Resolution to
temporarily ban (Effective October 19,2016 at 5:00 P.M. and continuing until midnight on October 25, 2016.) 2016motor vehicles on County beaches in the unincorporated area during the Hurricane Matthew emergency declaration with the Sheriff’s assistance as it relates to blocking the entryways onto the beach. Authorize the Chairman to add additional areas if required. Bring back on October 25, 2016 discussion regarding extending the emergency declaration and authorize the Chairman to sign Resolution 2016-151 regarding same.
Maker: Commissioner Kelley
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Attorney, County Manger, Emergency
Management

RS161019 – 10:08:45 Mr. Selby provided an update on the SAISS damage assessment due to Hurricane Matthew.

RS161019 – 10:09:17 Mr. Mullin distributed a copy of an e-mail he received from the Florida Associates of Counties (FAC) regarding the debris issue.

INFORMATIONAL ITEM(S):
RS161019 – 10:19:43 (Tab O) Monthly status update on County Extension activities. Informational only.

RS161019 – 10:19:43 (Tab P) Monthly status update on Facilities Maintenance and Parks & Recreation activities. Informational only.

RS161019 – 10:19:43 (Tab Q) Monthly status update on Public Works activities. Informational only.

RS161019 – 10:19:43 (Tab R) Informational only: monthly status update on all contract amendments, change orders, task orders, and work authorizations approved by the County Manager in September 2016, as required by Section 6.2 of the Nassau County Purchasing Policy.

RS161019 – 10:19:43 (Tab S) Informational only: Nassau County Historic Courthouse to participate in the 2016 Holiday Lighting Program hosted by the Amelia Island Tourist Development Council.

EXPANSION ITEMS:
RS161019 – 9:01:43 (1) Approve a Resolution of the Board of County Commissioners of Nassau County, Florida, providing for the extension of the 2016 Assessment Rolls pursuant to Section 197.323 and 193.122, Florida Statutes, and providing an effective date. (2) Approve and authorize the Chairman to sign the DR-488P, Initial Certification of the Value Adjustment Board, for Real Property and Tangible Personal Property Assessment Rolls, as required by Florida Statute Section 193.122 and the Florida Department of Revenue. (3) Request Board to cancel the workshop that was scheduled for November 14, 2016 at 4:00 p.m. regarding the ENCPA Stewardship District and to set a public hearing for the consideration of same for November 28, 2016 at 6:00 p.m. or as soon thereafter as matter may be heard.

Motion: Expand the meeting to consider three (3) items as
stated above.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Manager, County Attorney

RS161019 – 10:18:07 Expansion Item #1: Approve a Resolution of the Board of County Commissioners of Nassau County, Florida, providing for the extension of the 2016 Assessment Rolls pursuant to Section 197.323 and 193.122, Florida Statutes; and providing an effective date.

Motion: Approve expansion item 1 as stated above.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Manager, Finance, OMB, Tax Colliector

RS161019 – 10:18:59 Expansion Item #2: Approve and authorize the Chairman to sign the DR-488P, Initial Certification of the Value Adjustment Board, for Real Property and Tangible Personal Property Assessment Rolls, as required by Florida Statute, Section 193.122 and the Florida Department of Revenue.

Motion: Approve expansion item 2 as stated above.
Maker: Commissioner Leeper
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Clerk Staff, County Manager

RS161019 – 10:21:36 Expansion Item #3: Request Board to cancel the workshop that was scheduled for November 14, 2016 at 4:00 p.m. regarding the ENCPA Stewardship District and to set a public hearing for the consideration of same for November 28, 2016 at 6:00 p.m., or as soon thereafter as matter may be heard.

Discussion: Mr. Mullin reviewed the request.

Motion: Cancel the Workshop that was scheduled for
November 14, 2016 at 4:00 p.m. regarding the ENCPA Stewardship District and set a Public Hearing for the consideration of same for November 28, 2016 at 6:00 p.m., or as soon thereafter as the matter may be heard.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Attorney

DISCUSSION ITEMS:
RS161019 – 10:22:51 Commissioner Kelley’s Business:
None.

RS161019 – 10:23:00 Commissioner Spicer’s Business:
None.

RS161019 – 10:23:04 Commissioner Edwards’ Business:
None.

RS161019 – 10:23:08 Commissioner Leeper’s Business:
None.

RS161019 – 10:23:22 Chairman Boatright’s Business:

Motion: Approve a Resolution of the Board of County
Commissioners of Nassau County, Florida Honoring Anthony T. Sleiman and Sleiman Enterprises. Mr. Sleiman and Sleiman Enterprises provided their property free of charge during Hurricane Matthew for use as a make-shift command center and authorize the Board to sign Resolution 2016-149 regarding same.
Maker: Commissioner Edwards
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Clerk Staff, County Manager

There being no further business, the regular session of the Nassau County Board of County Commissioners adjourned at 10:28 a.m.

_____________________________
Walter J. Boatright, Chairman

Attest:

____________________________
John A. Crawford, Ex-Officio Clerk

ATTACHMENT “A”

Finance Package 2016-27:

Resolution(s):

1. Resolution 2016-147, regarding budget amendment in the General Fund in the amount of $36.00 which received reimbursement for damaged/lost materials for the Nassau County Library System.

2. Resolution 2016-148, regarding budget amendment in the Municipal Service Fund for plat review fees received in excess of the amount budgeted for Fiscal Year 15/16.