Nassau County Board of County Commissioners Regular Session, June 15, 2016, 9:00 A.M.

Nassau County Board of County Commissioners
Regular Session, June 15, 2016, 9:00 A.M.
Commission Chambers, 96135 Nassau Place, Yulee, Florida

Call to Order, Invocation and Pledge of Allegiance to the American Flag

Commissioners:
Present: Chairman Pat Edwards, Commissioners Daniel B. Leeper, George Spicer, and Walter J. Boatright.

Absent: Commissioner Steve W. Kelley.

Other Official Present: Michael S. Mullin, County Attorney; and Ted Selby, County Manager.

Staff Present: Scott Herring, Public Works Director; and representing the Clerk’s office Brenda Linville and Peggy Snyder, Deputy Clerks.

Official Agenda Summary:

Audience Input:
None.

PRESENTATIONS(S):
RS160615 –_9:06:09 (Tab B) Michael Griffin, Building Official re: update on Building Department and Code Enforcement activities.

Discussion: Mr. Griffin came forward to review monthly activities on the Building Department and Code Enforcement. He responded to an inquiry from Commissioner Edwards regarding Ezell Lane as it relates to complaints.

REGISTER:
The Chairman signed the register for the following warrants: Warrant Nos. 227917 thru 227982 dated 6-14-16 for a register total of $66,002.69.

NEW BUSINESS:
RS160615 – 9:11:16 (Tab C) Approve the following: (1) Award Bid No. NC16-013 to Industrial Surfacing & Lining, LLC for the Detention Center – Floor Vapor Pressure Lockdown & Top Coat Finish Project; and (2) authorize the Chairman to sign a purchase order totaling $170,257.50. Funding source 01072523-546000 FVBES.

Motion: Approve Tab C as stated above.
Maker: Commissioner Spicer
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Finance, OMB, Facilities Maintenance, Contract
Management, Sheriff

RS160615 – 9:12:07 (Tab D) Approve a Resolution of the Board of County Commissioners of Nassau County, Florida endorsing delivery of a project for Bridge No. 740069, at CR200A at Lofton Creek by the Florida Department of Transportation in Nassau County, Florida.

Motion: Approve Tab D as stated above and authorize the
Chairman to sign Resolution 2016-97 regarding same.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Public Works, County Manager

RS160615 – 9:15:13 (Tab E) Approve and authorize the Chairman to sign a letter to the Florida Department of Transportation requesting to terminate the Locally Funded Agreement for the Chester Road Project Development & Environment Study.

Motion: Approve Tab E as stated above.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Public Works, County Manager

INFORMATIONAL ITEM(S):

RS160615 – 9:16:20 (Tab F) Monthly status update on County Extension activities.

RS160615 – 9:16:20 (Tab G) Monthly status update on Facilities Maintenance activities.

RS160615 – 9:16:20 (Tab H) Monthly status update on Public Works activities.

RS160615 – 9:16:20 (Tab I) Monthly status update on all contract amendments, change orders, task orders, and work authorizations approved by the County Manager in April 2016, as required by Section 6.2 of the Nassau County Purchasing Policy.

CONTINUED ITEM(S):
RS160615 – 9:16:48 Continue consideration of release final retainage in the amount of $81,716.76 to ACON Construction Company for completion of the 911 Call Center Design/Build Project. Funding source: 65000000-205500 911CC.

Discussion: Mr. Selby reviewed the request as it relates to a roof leak at the 911 Call Center.

Motion: Approve release final retainage in the amount of
$81,716.76 to ACON Construction Company for completion of the 911 Call Center Design/Build Project.
Maker: Commissioner Spicer
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Finance, OMB, Contract Management, Facilities
Maintenance

EXPANSION ITEMS:
RS160615 –_9:02:42 (1) Consideration and approval of [1] the Deed of Conveyance from the County to the Town of Hilliard related to the parcel on which the western boundary of the fence was constructed; [2] the Access Easement from the Town of Hilliard to the County for continued use of Pea Farm Road for access to county facilities; and [3] the Easement from the County to the Town of Hilliard for the Airpark’s continued use of the County-owned parcel which forms a part of the runway. (2) Approve and authorize the Chairman to sign the grant application for the U.S. Department of Justice, Office of Community Oriented Policing Services (COPS) for funding for the COPS Office Fiscal Year 2016 COPS Hiring Program (CHP). This program furthers the department’s mission of advancing public safety through community policing by addressing the department’s goal of assisting state, local, and tribal efforts to prevent or reduce crime and violence. The Sheriff’s Office is applying for grant funding for four (4) additional deputy positions. (3) Seeking direction on County property located in the Town of Hilliard near Kentucky Street and 9th Avenue.

Motion: Expand the meeting to consider three (3) items as
stated above.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Attorney, County Manager

RS160615 – 9:04:23 Expansion Item #1: Consideration and approval of [1] the Deed of Conveyance and acceptance of the Deed from the County to the Town of Hilliard related to the parcel on which the western boundary of the fence was constructed; [2] the Access Easement from the Town of Hilliard to the County for continued use of Pea Farm Road for access to county facilities; and [3] the Easement from the County to the Town of Hilliard for the Airpark’s continued use of the County-owned parcel which forms a part of the runway.

Discussion: Mr. Mullin reviewed the request.

Motion: Approve expansion item 1 as stated above.
Maker: Commissioner Spicer
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Attorney, Clerk Staff

RS160615 – 9:18:03 Expansion Item #2: Approve and authorize the Chairman to sign the grant application for the U.S. Department of Justice, Office of Community Oriented Policing Services (COPS) for funding for the COPS Office Fiscal Year 2016 COPS Hiring Program (CHP). This program furthers the department’s mission of advancing public safety through community policing by addressing the department’s goal of assisting state, local, and tribal efforts to prevent or reduce crime and violence. The Sheriff’s Office is applying for grant funding for four (4) additional deputy positions.

Discussion: Mr. Selby reviewed the request.

Motion: Approve expansion item 2 as stated above.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Manager, Grants, Sheriff, Clerk Staff

RS160615 – 9:18:52 Expansion Item #3: Seeking direction on County property located in the Town of Hilliard near Kentucky Street and 9th Avenue.

Discussion: Mr. Selby advised that he spoke with each Commissioner individually regarding this matter. Discussion followed.

Motion: Authorize the County Manager and County Attorney
to move forward with appraisal and bid process for the sale of County owned property near Kentucky Street and 9th Avenue in the Town of Hilliard.
Maker: Commissioner Spicer
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Manager, County Attorney

DISCUSSION ITEMS:
RS160615 – 9:22:40 Commissioner Spicer’s Business:
None.

RS160615 – 9:22:45 Commissioner Edwards’ Business:

• Inquired regarding the Sheriff’s grant approved earlier in the meeting as it relates to hiring additional officers. Discussion followed.

RS160615 – 9:25:03 Commissioner Leeper’s Business:
None.

RS160615 – 9:25:09 Chairman Boatright’s Business:

Request: County Attorney to contact the School Board regarding their notification to residents that school buses will no longer drive down private roads.

RS160615 – 9:27:41 The regular meeting adjourned and reconvened in workshop session at 9:32 a.m.

ADDITIONAL MEETING
RS160615 – 9:32:53 (Tab A) Workshop Session for 9:00 a.m. or as soon thereafter as matter can be heard: Dr. Munsell McPhillips re: “The Secret Life of Trees: Living in a Maritime Forest”.

Dr. McPhillips explained how she works with communities all over the country to address development standards as it relates to incorporating the area’s natural resources. She explained the roles of trees and coastal forests as infrastructure for storm protection, stormwater storage and treatment, and the ability to keep a community cooler. Also, marshes and wetlands store and treat stormwater, drought protection, hatcheries and coastal protection. She commented that Amelia Island is a rare coastal biological community with a maritime forest which is the first line of defense for coastal storm protection. These coastal barriers are irreplaceable if destroyed; therefore, they must be protected. Dr. McPhillips provided an overview of which maritime trees and shrubs adapt to the elements of salt, wind load, rain, inundation, erosion and outwash. These trees take the brunt of the storm and sheltering everything else behind it. The core of the protective tree cover is the Live Oak. The Live Oak cannot be replaced in a child’s lifetime and no other thing, natural or man-made, can do what that tree can do.

Dr. McPhillips explained the interactions between soils and plants as well as root architecture and how roots grow. She stressed the importance of forested lands and how, once established, forests increase the physical strength of the soil to further stabilize the island.

In summary, Dr. McPhillips explained how careful, comprehensive preservation of forest and wetland can be compatible with a prosperous economy. Balancing conservation and economic development is not difficult when incorporated in the design by starting with a map of the site’s natural resources. She pointed out the benefits of hydrologic design features to improve water quality and aesthetics. The County Attorney requested that she provide a presentation to the County’s Planning and Zoning Board and Code Enforcement.

There being no further business, the workshop session of the Nassau County Board of County Commissioners adjourned at 10:07 a.m.

_____________________________
Walter J. Boatright, Chairman

Attest:

____________________________
John A. Crawford, Ex-Officio Clerk