Nassau County Board of County Commissioners Regular Session, July 20, 2016, 9:00 a.m.

Nassau County Board of County Commissioners
Regular Session, July 20, 2016, 9:00 a.m.
Commission Chambers, 96135 Nassau Place, Yulee, Florida

Call to Order, Invocation and Pledge of Allegiance to the American Flag

Commissioners:
Present: Chairman Walter J. Boatright, Commissioners Daniel B. Leeper, Steve W. Kelley, and Pat Edwards.

Absent: Commissioner George V. Spicer.

Other Officials Present: Michael S. Mullin, County Attorney; and Ted Selby, County Manager.

Staff Present: Shanea Jones, Office of Management and Budget Director; Scott Herring, Public Works Director; and representing the Clerk’s office Brenda Linville and Peggy Snyder, Deputy Clerks.

Official Agenda Summary:

Audience Input:
None.

RESOLUTION(S):
RS160720 – 9:01:28 (Tab A) Approve a Resolution of the Board of County Commissioners commending Johnny Seldomridge and Seldomridge Body Shop, Inc., for all they have done for Nassau County Fire Rescue.

Motion: Approve Tab A as stated above and authorize the
Board to sign Resolution 2016-101 regarding same.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
and Boatright
Absent: Commissioner Spicer
Follow Up: Clerk Staff, Fire Rescue

PRESENTATION(S):
RS160720 – 9:08:02 (Tab B) Billy Stonebreaker, Interim Director for Facilities Maintenance re: monthly status update on Facilities Maintenance activities.

Discussion: Mr. Stonebreaker came forward to review monthly activities. He provided updates on the status of the new Sheriff’s Administration building and the Detention Center.

RS160720 – 9:10:52 (Tab C) Shanea Jones, Office of Management & Budget, regarding Tentative Fiscal Year 16-17 Budget.

Discussion: Ms. Jones commented that she has presented in the agenda packet for the Board a tentative balanced budget pursuant to Florida Statutes. She advised that she included a tentative millage rate for the Amelia Island Beach Renourishment MSTU. Ms. Jones advised that on July 25, 2016 she will bring back to the Board as an agenda item a request to set the tentative millage rate as well as the first public hearing for Fiscal Year 16/17 budget. (Tentatively requesting the date of September 15, 2016 at 6:00 p.m.)

CONSENT ITEM(S):
RS160720 – 9:12:50 Approve the following: (D) Finance Package 2016-20 and associated Resolutions. (E) Authorization for the Chairman to sign a letter of support for the North Florida Economic Development Partnership’s priorities to be submitted for the 2016 Florida Rural Economic Development Association.

Motion: Approve consent agenda items (Tabs D and E) as
stated above. (See Attachment “A” for Tab D)
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
and Boatright
Absent: Commissioner Spicer
Follow Up: Finance, OMB, County Manager

REGISTER:
The Chairman signed the register for the following warrants: Warrant Nos. 228504 thru 228601 dated 7-12-16 for a register total of $812,600.33; Wire Transfer No. 1613234 dated 6-28-16 for a register total of $728.69; Warrant Nos. 228602 thru 228679 dated 7-15-16 for a register total of 305,552.92; Wire Transfer No. 1613392 dated 7-7-16 for a register total of $5,000.00; Wire Transfer Nos. 1613393 thru 1613394 dated 7-8-16 for a register total of $7,134.56; Wire Transfer No. 1613395 dated 7-11-16 for a register total of $897.28; Wire Transfer No. 1613396 dated 7-13-16 for a register total of $28,478.66; and, Warrant Nos. 228680 thru 228733 dated 7-19-16 for a register total of $645,335.53.

NEW BUSINESS:
RS160720 – 9:13:27 (Tab F) Consider the following: (1) award Bid No. NC16-019 to Tutela, Inc. for the Historic Courthouse Security Camera System Upgrade Project; (2) approve Option #2 as presented; and (3) authorize the Chairman to sign a Purchase Order in the amount of $48,350.90. Funding source: 17160712-564002 HCCAM.

Discussion: Mr. Selby noted a typographical error in the funding source; 18160712-564002 HCCAM instead of 17160712-564002 HCCAM.

Motion: Approve Tab F as stated above.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
and Boatright
Absent: Commissioner Spicer
Follow Up: Finance, OMB, Facilities Maintenance, Sheriff,
Contract Management

RS160720 – 9:14:43 Approve and authorize the Chairman to sign: (Tab G) Grant of Easement and Perpetual Maintenance Agreement with Kevin and Angela Webb for maintenance of an outfall ditch located at 431004 Keen Cemetery Road, Callahan, Florida. (Tab H) Grant of Easement and Perpetual Maintenance Agreement with Elizabeth Bell Johnson for maintenance of an outfall ditch located at 431042 Keen Cemetery Road, Callahan, Florida.

Motion: Approve Tabs G and H as stated above.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
and Boatright
Absent: Commissioner Spicer
Follow Up: Road and Bridge, Public Works

RS160720 – 9:17:11 (Tab I) Approve a Resolution adopting the updated standard details for Nassau County, Florida Roadways & Drainage Standards and an updated Major/Minor Collector Roads listing in Nassau County, Florida.

Motion: Continue to September 26, 2016 consideration of
Tab I as stated above.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
and Boatright
Absent: Commissioner Spicer
Follow Up: Public Works

RS160720 – 9:18:19 (Tab J) Consider the following: (1) approve and authorize the Chairman to sign Agreement for Preliminary Services, Contract No. CM2342, with Norfolk Southern Railway Company for the proposed Crawford Road improvements; and (2) authorize the Chairman to sign associated budget transfers totaling $20,000.00. Funding source: 63470599-599422.

Discussion: Mr. Herring reviewed the request.

Motion: Approve Tab J as stated above.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
and Boatright
Absent: Commissioner Spicer
Follow Up: Finance, OMB, Public Works, Contract Management

COUNTY MANAGER BUSINESS:
RS160720 – 9:19:40 (Tab_K) Consider request from Savas and Francesca Mavridis for purchase of County-owned property located on South Fletcher Avenue, Parcel No. 00-00-31-1520-0008-0030.

Discussion: Mr. Selby reviewed the request. Discussion followed regarding using said property for future beach access. There was consensus of the Board not to sell the property at this time.

INFORMATIONAL ITEM(S):
RS160720 – 9:24:19 (Tab L) Monthly status update on Building Department and Code Enforcement activities.

RS160720 – 9:24:19 (Tab M) Monthly status update on County Extension activities.

RS160720 – 9:24:19 (Tab N) Monthly status update on Public Works activities.

RS160720 – 9:24:19 (Tab O) Informational only: monthly status update on all contract amendments, change orders, task orders, and work authorizations approved by the County Manager in June 2016, as required by Section 6.2 of the Nassau County Purchasing Policy.

EXPANSION ITEMS:
None.

DISCUSSION ITEMS:
RS160720 – 9:24:33 Commissioner Kelley’s Business:
None.

RS160720 – 9:24:47 Commissioner Edwards’ Business:

• Wished his mother a “Happy Birthday.”

• Provided a status update on the Yulee Sports Complex Football Field project.

RS160720 – 9:25:33 Commissioner Leeper’s Business:

• Wished Commissioner Edwards’ mother a “Happy Birthday.”

RS160720 – 9:25:47 Chairman Boatright’s Business:

Noted: Chairman Boatright stepped down from the Chair and Vice Chairman Leeper assumed the duties of the Chair.

Motion: Approve waiver request for an existing unnamed
30-foot non-paved easement off of Wilbur Jones Road from William and Katrina Foures contingent upon the signed affidavit being recorded with the Clerk’s office.
Maker: Commissioner Boatright
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Public Works, Clerk Staff, County Attorney

Noted: Chairman Boatright resumed the duties of the Chair.

There being no further business, the regular session of the Nassau County Board of County Commissioners adjourned at 9:28 a.m.

_____________________________
Walter J. Boatright, Chairman

Attest:

____________________________
John A. Crawford, Ex-Officio Clerk

ATTACHMENT “A”

Finance Package 2016-20:

Resolution(s):

1. Resolution 2016-103, regarding budget amendment in the General Fund in the amount of $1,853.00 for which monies have been awarded form the State Aid to Libraries Grant, in excess of the amount budgeted for Fiscal Year 15/16.