Nassau County Board of County Commissioners Regular Session, August 17, 2016, 9:00 a.m.

Nassau County Board of County Commissioners
Regular Session, August 17, 2016, 9:00 a.m.
Commission Chambers, 96135 Nassau Place, Yulee, Florida

Call to Order, Invocation and Pledge of Allegiance to the American Flag

Commissioners:
Present: Chairman Walter J. Boatright, Commissioners Daniel B. Leeper, Pat Edwards, and George V. Spicer.

Absent: Commissioner Steve W. Kelley.

Other Officials Present: Michael S. Mullin, County Attorney; and Ted Selby, County Manager.

Staff Present: Cathy Lewis, Office of Management and Budget; Scott Herring, Public Works Director; and representing the Clerk’s office Brenda Linville and Peggy Snyder, Deputy Clerks.

Official Agenda Summary:

Audience Input:
None.

RESOLUTION(S):
RS160817 – 9:05:48 (Tab A) Approve a Resolution of the Board of County Commissioners of Nassau County, Florida, proclaiming September 3 – September 5, 2016 as Nassau County Firefighter “Fill the Boot Days”.

Motion: Approve Tab A as stated above and authorize the
Board to sign Resolution 2016-112 regarding same.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: County Manager, Clerk Staff

RS160817 – 9:09:42 (Tab B) Approve a Resolution of the Board of County Commissioners proclaiming September 2016 as Mental Health First Aid Month in Nassau County, Florida.

Motion: Approve Tab B as stated above and authorize the
Board to sign Resolution 2016-113 regarding same.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: County Manager, Clerk Staff

PRESENTATION(S):
RS160817 – 9:13:55 (Tab C) Becky Jordi, Director for Nassau County Extension re: monthly status update on County Extension activities.

Discussion: Ms. Jordi came forward commenting that September 2016 is “National Ovarian Cancer Awareness” Month. She also announced that Margaret Johnson has given her resignation effective August 26, 2016 and that the 4-H Open House will be held on August 23, 2016 at the Callahan Multi-Purpose facility. The cost is $20.00 per child; however, if there is a financial issue, the cost is exempt. Ms. Jordi addressed their return on investments; provided updates on the county property on Miner Road under consideration for a new facility; and the County review report from the University of Florida.

The group briefly discussed the Resolution expressing support for the University of Florida’s Agriculture Education and Promotion Facility Request for Funding to assist with construction of a new County Extension Facility to be considered later in the meeting.

CONSTITUTIONAL OFFICER BUSINESS:
RS160817 – 9:19:19 (Tab D) Approve and authorize the Chairman to sign the Second Amendment to the School Resource Officer Contract, Contract No. CM2016-A2, amending Section 1, Subparagraph A, Compensation & Payment.

Motion: Approve Tab D as stated above.
Maker: Commissioner Spicer
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Finance, OMB, Contract Mangement, Library

CONSENT ITEM(S):
RS160817 – 9:19:54 Approve the following: (E) Resolution of the Board of County Commissioners of Nassau County, Florida, expressing support for the University of Florida’s Agriculture Education and Promotion Facility Request for Funding to assist with construction of a new County Extension Facility. (F) Resolution proclaiming Monday, September 12, 2016 as “2016 Florida Missing Children’s Day” in Nassau County, Florida. (G) Finance Package 2016-23 and associated Resolutions.

Motion: Approve consent agenda items (Tabs E, F, and G)
as stated above and authorize the Board to sign
Resolution 2016-115 regarding Tab E and Resolution 2016-116 regarding Tab F. (See Attachment “A” for Tab G)
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Finance, OMB, County Manager, Extension
Services,

REGISTER:
The Chairman signed the register for the following warrants: Warrant Nos. 229122 thru 229237 dated 8-9-16 for a register total of $664,611.09; Warrant Nos. 229238 thru 229330 dated 8-12-16 for a register total of $574,161.85;
Wire Transfer No. 1614709 dated 8-3-16 for a register total of $7,216.50; Wire Transfer No. 1614710 dated 8-4-16 for a register total of $5,000.00; Wire Transfer No. 1614863 dated 7-29-16 for a register total of $10,465.56; and, Warrant Nos. 229331 thru 229400 dated 8-16-16 for a register total of $113,872.12.

NEW BUSINESS:
RS160817 – 9:22:11 (Tab H) Approve and authorize the Chairman to sign an updated Meeting Room Policy for the Nassau County Library System.

Motion: Approve Tab H as stated above.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Library

RS160817 – 9:22:37 (Tab I) Consider approval of the Evaluation Committee’s scoring and ranking for the Request for Qualifications (RFQs) received for the Pages Dairy Road and Chester Road Design Services, Bid No. NC16-020; and authorize negotiations with the top ranked firm, CWI, Connelly & Wicker, Inc.

Motion: Approve Tab I as stated above.
Amend: Include the following indviduals on the
negotiation committee: Public Works Director, County Manager, County Attorney; and Contract Management (Facilitator).
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Finance, OMB, Contract Management, Public Works

RS160817 – 9:24:42 (Tab J) Approve and authorize the Chairman to sign Amendment No. 2 to the agreement with O’Brien’s Response Management, LLC, Contract No. CM1997-A2 for Disaster Debris Monitoring Services.

Discussion: Mr. Herring and Mr. Selby reviewed the request and responded to questions.

Motion: Approve Tab J as stated above.
Maker: Commissioner Leeper
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Finance, OMB, Contract Management,

RS160817 – 9:26:56 (Tab K) Award Bid No. NC16-023 to Tim-Prep, Inc. for purchase of Fill Materials, A-3, A-2-4, and Clay; and authorize the Chairman to sign Contract No. CM2347. Funding source: 03404541-553010.

Motion: Approve Tab K as stated above.
Maker: Commissioner Spicer
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Finance, OMB, Contract Management, Public Works

RS160817 – 9:27:28 (Tab L) Consider the following: (1) award Bid No. NC16-018 to J.D. Hinson Company in the amount of $112,880.70 for Guardrail Replacement at three locations on North 14th Street in Fernandina Beach; (2) authorize the Chairman to sign the Notice of Award and Contract No. CM2346; and (3) authorize Road & Bridge to issue the Notice to Proceed, contingent upon receipt of the requirement Performance Bond, Payment Bond, and Certificate of Insurance. Funding source: 63470541-563440 GRAIL.

Motion: Approve Tab L as stated above.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Finance, OMB, Road and Bridge, Contract
Management, Public Works

RS160817 – 9:28:25 (Tab M) Approve and authorize the Chairman to sign Amendment No. 1 to the Agreement with County Materials Corporation, Contract No. CM2137-A1, for purchase of concrete culverts for the period of August 13, 2016 – August 12, 2017. Funding source: 03404541-553010.

Motion: Approve Tab M as stated above.
Maker: Commissioner Spicer
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Finance, OMB, Contract Management, Road and
Bridge, Public Works

RS160817 – 9:28:56 (Tab N) Approve the following: (1) authorize the Chairman to sign Work Authorization No. CM1831-WA10 with GAI Consultants, Inc. to provide Professional Engineering Services for Nassau Amelia Utilities; and (2) authorize the Chairman to sign Amendment No. 3 to the Continuing Contract with GAI Consultants, Inc., Contract No. CM1830-A3 for Miscellaneous Engineering Services. Funding source: 71500536-531400.

Motion: Approve Tab N as stated above.
Amend: Include corrected funding sources: 71500535-
563551 WWHW and 71500535-563551 WWPIP.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Finance, OMB, Contract Management, NAU, Public
Works

RS160817 – 9:30:41 (Tab O) Consider the following: (1) award Bid No. NC16-008 to SGS Contracting Services, Inc. in the amount of $616,212.00 for the Nassau-Amelia Utilities (NAU) Headworks Rehabilitation & Aeration Piping Replacement Projects; (2) authorize the Chairman to sign the Notice of Award and the Agreement with SGS Contracting Services, Inc., Contract No. CM2348; (3) authorize the Public Works Director to issue the Notice to Proceed contingent upon receipt of the required Performance Bond, Payment Bond and Certificate of Insurance; and (4) approve increase of the Capital Improvement Plan (CIP) by $240,500.00 in Fiscal Year 16/17 to reflect additional construction costs associated with the Aeration Piping Replacement Project. Funding source(s): 71500535-563551 WWHW and 71500535-563551 WWPIP.

Discussion: Mr. Herring clarified that the budget sheet shows that the contingency is $500.00 short and will be corrected, and noted that would not impact what is being presented today. Mr. Herring responded to an inquiry explaining the additional costs associated with the project.

Motion: Approve Tab O as stated above.
Maker: Commissioner Spicer
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Finance, OMB, Contract Management, NAU, Public
Works

RS160817 – 9:32:58 (Tab P) Discuss/consider the top three (3) Legislative Priorities to be submitted to the Northeast Florida Regional Council by August 19, 2016.

Discussion: Mr. Selby reviewed the request.

Motion: Approve to submit the recommended Legislative
Priorities to the Northeast Florida Regional Council as follows: [1] Transportation: Support transportation funding legislation that improves economic development, quality of life, the Small County road Assistance Program (SCRAP), the Small County Outreach Program (SCOP) and Transportation Regional Incentive Program (TRIP); Replenish the Transportation Trust Fund and use the fund for transportation projects only; and Request the Florida Department of Transportation to provide full funding for the US 301 and Crawford Road Rail Overpass (Item #435821-1). [2] Water and Sewer: Provide additional grant funding in both the Department of Environmental Protection (DEP) and the Department of Economic Opportunity (DEO) for the expansion of funding sources to provide water and sewer to eliminate septic systems and individual wells. [3] Purchasing Policy: Support Legislation that would amend Florida Statute 337.168 to include local governments in the exemption of providing finalized estimated costs for projects.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Public Works

RS160817 – 9:35:30 (Tab Q) Consider the following: (1) authorize ZOOMA Race Series to hold a 5k on the beach from the Ritz Carlton, Amelia Island to Simmons Road and back to the Ritz; and (2) authorize ZOOMA race series to utilize Peters Point parking lot from 7:00 a.m. to 1:00 p.m. on Saturday, October 22, 2016, providing that the first row of parking spaces and handicapped accessible parking spaces be kept open for public use.

Discussion: Mr. Selby reviewed the request and a brief discussion followed.

Motion: Approve Tab Q as stated above subject to approval
by the City of Fernandina Beach officials.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Finance, OMB, Facilities Maintenance

RS160817 – 10:01:34 (Tab R) Discussion of the Fiscal Year 2016/2017 Budget.

Discussion: Chairman Boatright commented that he invited the public to participate in the budget at the August 8, 2016 meeting. He read into the record a letter received from the Citizens for a Better Nassau County dated August 16, 2016. Commissioner Spicer suggested holding a workshop in order for the Citizens of a Better Nassau County to provide a details to the Board.

COUNTY MANAGER BUSINESS:
RS160817 – 9:44:17 Mr. Selby provided an update regarding debris removal from the tornado that touched down in the Yulee area. Following discussion it was requested that staff devise a plan for damage assessment and debris removal along with the basis for these following a storm or natural disaster and bring back to the Board.

RS160817 – 9:54:04 Geoff Sample, St Marys River Management, came forward to provide an update regarding the draft District Regional Water Supply Plan for North Florida to be presented at their September 13, 2016 meeting. He commented that the next cost share cooperative funding cycle is in October 2016, so the County needs to provide a list of projects either for water supply, water quality, water conservation, natural systems, or protection preservation.

RS160817 – 10:10:50 Requested that everyone keep Christopher Adam Nichols’ family in their thoughts and prayers.

COUNTY ATTORNEY BUSINESS:
RS160817 – 10:08:36 Mr. Mullin provided an update on the 7051 proceedings with G&H Land and Timber Investments as it relates to a Code Enforcement violation involving Red Dirt Ridge Road.

INFORMATIONAL ITEM(S):
RS160817 – 9:44:17 (Tab S) Monthly status update on Building Department and Code Enforcement activities.

RS160817 – 9:44:17 (Tab T) Monthly status update on Facilities Maintenance activities.

RS160817 – 9:44:17 (Tab U) Monthly status update on Public Works activities.

RS160817 – 9:44:17 (Tab V) Informational only: monthly status update on all contract amendments, change orders, task orders, and work authorizations approved by the County Manager in July 2016, as required by Section 6.2 of the Nassau County Purchasing Policy.

EXPANSION ITEMS:
RS160817 – 9:04:32 (1) Consider request to waive the Nassau County Purchasing Policy, Section 3.4 Formal Competitive Bids, and award the quote for repair of Stratton Road to Hayward Construction, LLC in the amount of $69,750.00; and authorize staff to issue a Purchase Order and Notice to Proceed. Funding source: 63470541-563100 BRIDG. (2) Approve and authorize the Chairman to sign the JAG Countywide-State Solicitation form and the Equal Employment Opportunity Requirements form, as required by the Florida Department of Law Enforcement for the FFY 2016 Edward Memorial Justice Assistance Grant (JAG) Program. (3) Discuss/consider appointment of a County Commissioner to represent Nassau County on the Florida Association of Counties (FAC) Board of Directors.

Motion: Expand the meeting to consider (3) items as
stated above.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: County Manager

RS160817 – 9:37:33 Expansion Item #1: Consider request to waive the Nassau County Purchasing Policy, Section 3.4 Formal Competitive Bids, and award the quote for repair of Stratton Road to Hayward Construction, LLC in the amount of $69,750.00; and authorize staff to issue a Purchase Order and Notice to Proceed. Funding source: 63470541-563100 BRIDG.

Discussion: Mr. Selby reviewed the request.

Motion: Approve expansion item 1 as stated above.
Maker: Commissioner Spicer
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Finance, OMB, County Manager, Public Works, Road
and Bridge

RS160817 – 9:39:54 Expansion Item #2: Approve and authorize the Chairman to sign the JAG Countywide-State Solicitation form and the Equal Employment Opportunity Requirements form, as required by the Florida Department of Law Enforcement for the FFY 2016 Edward Memorial Justice Assistance Grant (JAG) Program.

Discussion: Mr. Selby reviewed the request.

Motion: Approve expansion item 2 as stated above.
Maker: Commissioner Edwards
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Finance, OMB, County Manager, Sheriff, Grants

RS160817 – 9:40:35 Expansion Item #3: Discuss/consider appointment of a County Commissioner to represent Nassau County on the Florida Association of Counties (FAC) Board of Directors.

Discussion: Mr. Selby reviewed the request and a brief discussion followed.

Motion: Approve to appoint Commissioner Edwards as the
Board’s representative on the Florida Association of Counties Board of Directors.
Maker: Commissioner Leeper
Second: Commissioner Boatright
Action: Motion and second were withdrawn.

Motion: Due to the deadline to submit a nominee and the
upcoming election that will likely change the makeup of the Board, approve to appoint Commissioner Spicer as the Board’s representative on the Florida Association of Counties Board of Directors.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: County Manger

DISCUSSION ITEMS:
RS160817 – 9:56:11 Commissioner Spicer’s Business:

• Thanked the Citizens for a Better Nassau County for their response letter dated August 16, 2016 regarding the budget.

RS160817 – 9:56:41 Commissioner Edwards’ Business:

• Thanked the Road and Bridge Department for an outstanding work.

• Announced that Yulee Pop Warner Football would be starting on August 20, 2016 at the Yulee Sports Complex.

RS160817 – 9:57:14 Commissioner Leeper’s Business:

• Provided an update on the Transit Committee meeting and the creation of a subcommittee to provide a list of priorities and associated costs.

RS160817 – 9:59:54 Chairman Boatright’s Business:

• Concurred with Commissioner Edwards’ comments on the Road and Bridge Department.

• Reminder that school is back in session and to ask all employees to watch out for the children.

There being no further business, the regular session of the Nassau County Board of County Commissioners adjourned at 10:11 a.m.

_____________________________
Walter J. Boatright, Chairman

Attest:

____________________________
John A. Crawford, Ex-Officio Clerk

ATTACHMENT “A”

Finance Package 2016-23:

Resolution(s):

1. Resolution 2016-114, regarding budget amendment in the Supervisor of Elections Fund in the amount of $12,096.00 for monies received from the City of Fernandina Beach.