Nassau County Board of County Commissioners Executive Closed Session, October 10, 2016, 4:00 p.m. Regular Session, October 10, 2016, 6:00 p.m.

Nassau County Board of County Commissioners
Executive Closed Session, October 10, 2016, 4:00 p.m.
Regular Session, October 10, 2016, 6:00 p.m.
Commission Chambers, 96135 Nassau Place, Yulee, Florida

Commissioners:
Present: Chairman Walter J. Boatright, Commissioners Daniel B. Leeper, Steve W. Kelley, Pat Edwards, and George V. Spicer.

Other Officials Present: Michael S. Mullin, County Attorney; and Ted Selby, County Manager.

Staff Present: Shanea Jones, Assistant County Manager and representing the Clerk’s office Connie Arthur and Brenda Linville, Deputy Clerks.

EXECUTIVE CLOSED SESSION:
EC161010 – 4:02:07 (Tab A) Mr. Selby explained that due to Hurricane Matthew, staff was unable to hold the second negotiation session with Fire/Rescue Union (Local 3101); therefore, he would bring this item back at a later date.

Mr. Mullin explained that the meeting would be an executive closed session pursuant to Florida Statutes, Section 447.605, for discussion related to Northeast Florida Public Employees’ Local 630, L.I.U.N.A., contract negotiations/collective bargaining strategy. The persons attending will be: Daniel B. Leeper, Steve W. Kelley, Pat Edwards, George V. Spicer and Walter J. Boatright, collectively known as the Board of County Commissioners; Michael S. Mullin, County Attorney; Ted Selby, County Manager; and Shanea Jones, Assistance County Manager. There will be no pause in the proceedings or discussion of other matters not related to this case.

Motion: To close the meeting.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright.

The Deputy Clerks locked the doors, and exited the room. The meeting continued in closed session.

EC161010 – 4:16:40
The meeting reconvened in open session.

Motion: Place on the October 19, 2016 agenda
consideration of a contract with Northeast Florida Employees’ Local 630, LIUNA.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright.

Discussion: Mr. Mullin advised since the Board is still under a local state of emergency declaration he has the following items for the Board’s consideration: (1) Approve minutes from the Board of County Commissioners emergency session held on October 8, 2016, as presented. (2) Approve Resolution of the Board of County Commissioners extending the local state of emergency declaration through October 18, 2016 for assessment purposes.

Motion: Approve Resolution of the Board of County
Commissioners extending the local state of emergency declaration through October 18, 2016 for assessment purposes.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Manager, County Attorney

Motion: Approve minutes from the Board of County
Commissioners emergency session held on October 8, 2016.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Manager, County Attorney, Clerk Staff

There being no further business, the executive closed session of the Nassau County Board of County Commissioners adjourned at 4:21p.m.

REGULAR SESSION:
Call to Order, Invocation and Pledge of Allegiance to the American Flag

Commissioners:
Present: Chairman Walter J. Boatright, Commissioners Daniel B. Leeper, Steve W. Kelley, Pat Edwards, and George V. Spicer.

Other Officials Present: Michael S. Mullin, County Attorney; and Ted Selby, County Manager.

Staff Present: Shanea Jones, Assistant County Manager; Justin Stankiewicz, Office of Management and Budget Director; Scott Herring, Public Works Director; Taco Pope, Interim Planning and Economic Opportunity Director; and representing the Clerk’s office Connie Arthur and Brenda Linville, Deputy Clerks.

Official Agenda Summary:
RS161010 – 6:03:03 Mr. Mullin explained that he would be requesting that the Board continue consideration of Tabs U and V to the regular meeting on November 14, 2016 at 6:00 p.m.

Audience Input:
RS161010 – 6:04:05 John Routhier came forward to address the subdivision rule changes as it relates to the 50 foot wetland buffer issue. Mr. Mullin commented that the section of the regulations that addresses the ability to file a replat without filing an entire plat amendment should address Mr. Routhier’s issue. Mr. Mullin added that if the Board approves the subdivision regulation on November 28, 2016 then Mr. Routhier could meet with him and Mr. Pope regarding this matter.

PRESENTATION(S):
RS161010 – 6:05:38 (Tab B) Barney Bennette, Public Transportation Manager, and Bill Henderson, District Planning & Environmental Management Administrator re: the Florida Department of Transportation’s County Work Program Priorities.

Discussion: Mr. Bennette distributed copies of their presentation and copies of their draft tentative work program. Mr. Henderson came forward to address the dates for upcoming solicitation applications; the work program; and upcoming public hearing dates.

CONSENT ITEM(S):
RS161010 – 6:09:51 Approve the following: (Tab C) Approve and authorize the Chairman to sign the Florida Blue application for group health and vision insurance coverage, Contract No. CM2359. (Tab D) Approve and authorize the Chairman to sign the Florida Blue application for group dental insurance coverage, Contract No. CM2358. (Tab E) Approve and authorize the Chairman to sign the Pro-Share agreement with Florida Blue, Contract No. CM2360. (Tab F) Approve Board minutes for the workshop session and regular session held on August 8; the regular session held on August 17; and the special session held on September 1, 2016. (Tab G) Approve Finance Package 2016-26 and associated Resolutions.

Motion: Approve consent agenda items (Tabs C, D, E, F,
and G) as stated above. [See Attachment “A” for Tab G items.]
Maker: Commissioner
Second: Commissioner
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, County Manager

REGISTER:
The Chairman signed the register for the following warrants: Warrant Nos. 230411 thru 230522 dated 9-27-16 for a register total of $176,704.49; Warrant Nos. 230523 thru 230670 dated 9-30-16 for a register total of $853,374.34; Wire Transfer No. 1617468 dated 9-26-16 for a register total of $11,133.22; Wire Transfer No. 1617469 dated 9-27-16 for a register total of $1,733.50; Wire Transfer No. 1617470 dated 9-29-16 for a register total of $5,658.25; Warrant Nos. 230671 thru 230789 dated 10-4-16 for a register total of $187,826.60; Warrant Nos. 230790 thru 230815 dated 10-5-16 for a register total of $326,888.35; Warrant Nos. 230816 thru 230821 dated 10-5-16 for a register total of $13,081.64; Warrant No. 230822 dated 10-5-16 for a register total of $15,000.00; and, Wire Transfer Nos. 1617666 thru 1617672 dated 10-3-16 for a register total of $2,708,096.22.

OLD BUSINESS:
RS161010 – 6:10:30 (Tab H) Consider request to set a workshop for November 14, 2016 at 4:00 P.M. to discuss the ENCPA Stewardship District.

Motion: Approve Tab H as stated above.
Maker: Commissioner Spicer
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Attorney, Planning and Economic
Opportunity

RS161010 – 6:11:34 (Tab I) Continue discussion regarding the process of hiring a new County Manager.

Motion: Begin negotiations with Shanea Jones for the
position of County Manager through the Human Resources Department with assistance from County Attorney.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Nay: Commissioner Kelley
Follow Up: Human Resources, County Attorney

Motion: Rescinded previous action to utilize a search
firm at this time.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Nay: Commissioner Kelley
Follow Up: Human Resources, County Attorney, County Manager

NEW BUSINESS:
RS161010 – 6:15:46 (Tab J) Consider the following: (1) authorize the Chairman to sign applications for St. Johns River Water Management District (SJRWMD) REDI Community & Innovative Projects Cost-Share Program Grant for Thomas Creek Restoration Project, Phase 8 and Lofton Creek Restoration Project, Phase 1; and (2) authorize the Chairman to sign the Waiver of Matching Funds for the REDI Community Grant.

Noted: Chairman Boatright stepped down from the Chair and Vice Chairman Leeper assumed the duties of the Chair.

Motion: Approve Tab J with clarification that the split
will be determined by the Board prior to award.
Maker: Commissioner Boatright
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, Public Works

Noted: Chairman Boatright resumed the duties of the Chair.

RS161010 – 6:19:45 (Tab K) Approve and authorize the Chairman to sign Amendment No. 1 to the Agreement for Professional Engineering Services with EltonAlan, Contract No. CM2105-A1 for Design Services related to the Crawford Road paving project. Funding source(s): 63470541-563365 CRAW1 and 63470541-563365 CRAW2.

Motion: Approve Tab K as stated above.
Maker: Commissioner Spicer
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, Contract Management, Engineering
Services

RS161010 – 6:20:11 (Tab L) Approve and authorize the Chairman to sign Amendment One to the Traffic Signal Maintenance and Compensation Agreement with the State of Florida, Department of Transportation, Contract No. CM2302-A1.

Motion: Approve Tab L as stated above.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, Contract Management, Public Works

RS161010 – 6:20:40 (Tab M) Approve and authorize the Chairman to sign Contract No. CM2367 with Rayonier Atlantic Timber Company and Contract No. CM2368 with Terrapointe, LLC, for donation of right-of-ways for the Crawford Road Improvements Project.

Motion: Approve Tab M as stated above.
Maker: Commissioner Spicer
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, Public Works, Contract Management

RS161010 – 6:21:04 (Tab N) Approve and authorize the Chairman to sign Contract No. CN1990-A1 with Allied Tube & Conduit Corporation, for purchase of traffic sign posts and accessories from October 1, 2016 through November 30, 2017. Funding source: 03406541-552023.

Motion: Approve Tab N as stated above.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, Contract Management, Road and
Bridge, Public Works

RS161010 – 6:21:39 (Tab O) Approve a Resolution setting time and place for public hearing on the closing, vacating, and abandoning of those certain rights of ways or the renouncing and disclaiming of any right or interest of said Nassau County, Florida, and the public in said rights of way or alleys [Midway Road]. (Proposed date and time: November 14, 2016 at 6:00 p.m.)

Motion: Approve Tab O as stated above to set public
hearing for November 14, 2016 at 6:00 p.m., or as
soon thereafter as the matter may be heard, and
authorize the Chairman to sign Resolution 2016-
142 regarding same.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Public Works

RS161010 – 6:22:31 (Tab P) Approve and authorize the Chairman to sign Motorola Services Agreement, Contract No. CM2361, for monitoring and technical support of the 800mhz public safety radio system. ($155,910.48) Funding source: 01252525-546020 MCOMM.

Motion: Approve Tab P as stated above.
Maker: Commissioner Edwards
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, County IT, Contract Management

RS161010 – 6:23:07 (Tab Q) Consider the following: (1) approve sponsoring the 2016 Yulee Holiday and Parade and waive the festival permit fee; and (2) authorize the Chairman to sign the Temporary Closing of State Road Permit, as required by the Florida Department of Transportation.

Motion: Approve Tab Q as stated above.
Maker: Commissioner Edwards
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Manager, Clerk Staff

RS161010 – 6:23:34 (Tab R) Discussion of topics to be included on the agenda for the Amelia Island Joint Local Planning Agency (AIJLPA) meeting taking place on October 25, 2016 at 6:00 p.m.

Discussion: Mr. Selby inquired whether the Board had any items they would like to add to the agenda for the AIJLPA meeting. He commented that he would place on the agenda discussion regarding the current settlement with the City of Fernandina Beach as it relates to the MSTU.

RS161010 – 6:25:10 (Tab S) Discussion of Florida Statute, Section 125.35, as it relates to two pieces of County-owned property located in Hilliard near Kentucky Street and 9th Avenue.

Discussion: Mr. Selby reviewed the request.

Motion: Proceed under Florida Statutes, 125.35 as it
relates to two pieces of County owned property located in Hilliard near Kentucky Street and 9th Avenue: effect private sale because value determined to be of benefit to adjacent property owners only. County Manager and County Attorney to determine those adjacent property owners to be notified.
Maker: Commissioner Spicer
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Manager, County Attorney

RS161010 – 6:27:38 (Tab T) Discussion of Chairman and Vice-Chairman for the remainder of 2016 through December 2017.

Motion: Elected Commissioner Leeper to serve as BOCC
Chairman and Commissioner Kelley to serve as Vice Chairman for remainder of 2016 through December 2017. (Motion clarified on October 12, 2016 to reflect effective date of November 21, 2016 through December 31, 2017.)
Maker: Commissioner Edwards
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Manager

NON-QUASI-JUDICIAL PUBLIC HEARING(S):
RS161010 – 6:29:26 (Tab U) Continue consideration of an Ordinance amending Ordinance No. 2003-13, as amended, known as the Uniform Addressing and Street Naming Ordinance; Specifically Amending Section 2, Definitions; Section 3, Assignment of Street Address Numbers; and Section 6, Initial Road Naming; Providing for Inclusion in the Nassau County Code; Providing for Severability; and Providing an Effective Date. (Tab V) Continue consideration of the proposed amendments to the Land Development Code, Roadway and Drainage Standards, and Subdivision Rules.

Motion: Continue to November 28, 2016 at 6:00 p.m., or as
soon thereafter as the matter may be heard, consideration of Tabs U and V as stated above.
Maker: Commissioner Edwards
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer and Boatright.
Follow Up: Planning and Economic Opportunity, County
Attorney

QUASI-JUDICIAL PUBLIC HEARING(S):
RS161010 – 6:32:42 (Tab W) Consider Site Plan application SP16-007, Lumber Creek Phase II, filed by Gillette & Associates, to construct 78 single-family homes on approximately 36.5 acres. Property is zoned as Planned Unit Development (PUD) and is located on the west side of North Harts Road, South of William Burgess Blvd., Yulee area.

Upon the request of the County Attorney, Andre Desilet, Gillette and Associates agent for the applicant, came forward to waive the quasi-judicial hearing procedures.

Motion: Open floor to public discussion.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer and Boatright.

Discussion: Mr. Pope reviewed the request. Mr. Desilet stated the he would rely on staff’s comments.

No public input.

Motion: Close floor to public discussion.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer and Boatright.
Motion: Approve Tab W as stated above.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer and Boatright.
Follow Up: Planning and Economic Opportunity

COUNTY MANAGER BUSINESS:
RS161010 – 6:41:01 Mr. Selby congratulated staff on how they reacted through the Hurricane Matthew disaster. Mr. Stankiewicz reported on the cost incurred so far and a brief discussion followed.

Mr. Herring provided a brief update on the debris removal plan. Mr. Mullin commented on where debris can and cannot be picked up in private subdivisions. The group discussed reimbursement of FEMA funds, identifying individual roads, making a finding for life/safety welfare issues for the residents on private roads.

Request: Mr. Herring to research with staff whether debris was picked up in the Pirates Wood Subdivision during a previous storm.

Motion: Schedule a special meeting for October 13, 2016
at 1:30 p.m. to discuss debris pickup. (Due to
schedule conflict, changed meeting date and time
to October 12, 2016 at 6:00 p.m.)
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Board, County Attorney, County Management,
Public Works

INFORMATIONAL ITEM(S):
RS161010 – 6:37:01 (Tab X) Informational only: authorized employee travel. No action.

EXPANSION ITEMS:
RS161010 – 6:01:50 (1) Request Board consideration to set the date of November 14, 2016 at 6:00 p.m. or as soon thereafter as the matter may be heard, for a public hearing for the consideration of an Ordinance amending Ordinance No. 2013-13 to include the described property within the Commercial Judicial [CJ] District and the Residential, Judicial [RJ] District. (2) Request Board approval and authorization for the Chairman to sign the non-exclusive grant of easement to JEA related to the Sheriff’s Administration Building Project. The easement is related to utilities. (3) Request approval of a waiver for Seth Hutchinson, for Lot 1269, Town of Crawford, subject to receipt of the necessary affidavit from the affiant, and authorization for the Chairman to sign any and all necessary documents.

Motion: Expand the meeting to consider three (3) items as
stated above.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Attorney

RS161010 – 6:37:18 Expansion Item #1: Request Board consideration to set the date of November 14, 2016 at 6:00 p.m. or as soon thereafter as the matter may be heard, for a public hearing for the consideration of an Ordinance amending Ordinance No. 2013-13 to include the described property within the Commercial Judicial (CJ) District and the Residential, Judicial (RJ) District.

Discussion: Mr. Mullin reviewed the request.

Motion: Approve expansion item 1 as stated above.
Maker: Commissioner Spicer
Second: Commissioner Kelley
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Attorney

RS161010 – 6:39:01 Expansion Item #2: Request Board approval and authorization for the Chairman to sign the non-exclusive grant of easement to JEA related to the Sheriff’s Administration Building Project. The easement is related to utilities.

Motion: Approve expansion item 2 as stated above.
Maker: Commissioner Spicer
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Attorney

RS161010 – 6:39:47 Expansion Item #3: Request approval of a waiver for Seth Hutchinson, for Lot 1269, Town of Crawford, subject to receipt of the necessary affidavit from the affiant, and authorization for the Chairman to sign any and all necessary documents.

Motion: Approve expansion item 3 as stated above.
Maker: Commissioner Spicer
Second: Commissioner Boatright
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Attorney. Public Works

DISCUSSION ITEMS:
RS161010 – 7:03:46 Commissioner Kelley’s Business:
None.

RS161010 – 7:03:50 Commissioner Spicer’s Business:

• Thanked everyone for their hard work during Hurricane Matthew.

• Commented on his conversation with Senator Jack Latvala.

RS161010 – 7:05:02 Commissioner Edwards’ Business:

• Also thanked everyone for their hard work during Hurricane Matthew.

RS161010 – 7:05:26 Commissioner Leeper’s Business:

• Echoed comments made by Commissioners Spicer and Edwards.

• Requested everyone to keep Mrs. Edwards (Commissioner Edwards’ mother) in their prayers during her health concerns.

RS161010 – 7:06:16 Chairman Boatright’s Business:

• Commented on his observations at the Emergency Operations Center during Hurricane Matthew and the dedication of staff and first responders during the event.

There being no further business, the regular session of the Nassau County Board of County Commissioners adjourned at 7:08 p.m.

_____________________________
Walter J. Boatright, Chairman

Attest:

____________________________
John A. Crawford, Ex-Officio Clerk

ATTACHMENT “A”

Finance Package 2016-26:

Budget Transfer(s):

1. In the Municipal Service Fund in the amount of $16,500.00 for additional funds to cover retiree health insurance premiums through year-end.

2. In the Driver’s Education Fund in the amount of $260.00 to cover distribution to the School Board.

Resolution(s):

1. Resolution 2016-141 regarding budget amendment in the Amelia Island Tourist Development Fund for taxes received in excess of the amount budgeted, in addition to estimated taxes to be receive through year-end.

Other Item(s):

Approve unlimited signing authority for Shanea Jones, Assistance County Manager.

Approve up to $50,000.00 signing authority for Justin Stankiewicz, Office of Management and Budget Director.