Nassau County Board of County Commissioners
Regular Session, October 25, 2010, 6:00 p.m.
Commission Chambers, 96135 Nassau Place, Yulee, Florida
Call to Order, Invocation and Pledge of Allegiance to the American Flag
Commissioners:
Present: Chairman Michael H. Boyle, Commissioners Daniel B. Leeper, Stacy T. Johnson, Barry V. Holloway, and Walter J. Boatright.
Other Officials Present: David A. Hallman, County Attorney; and Ted Selby, County Manager.
Staff Present: Gene Knaga, Clerk’s Fiscal Management Compliance; Shanea Jones, Office of Management and Budget Director; Scott Herring, Public Works Director; Walter Fufidio, Planning Director; and representing the Clerk’s office Brenda Linville, Deputy Clerk.
Official Agenda Summary:
Audience Input:
RS101025 – 6:04:32 Bill Turner came forward to discuss the relocation of a memorial marker placed on CR108, which was discussed at a previous meeting.
RS101025 – 6:09:02 Donna Paz Kaufman, Ron Kurtz, and Bill Flynn came forward to thank the Board for funding the Library as well as the $600,000.00 set aside for the new library in Fernandina Beach.
PRESENTATION(S):
RS101025 – 6:15:50 (Tab A) Gil Langley, Amelia Island Tourist Development Council(TDC): quarterly report.
Discussion: Mr. Langley commented that the council has commissioned an Economic Impact Study on a quarterly basis to be part of their regular report to the Board. He provided a presentation regarding the summer’s economic impacts, third quarter sales tax highlights, employment highlights, Smith Travel Highlights, September changes and comparison, 2010 year to date average comparison, website Fiscal Year 2010, and public relations.
Mr. Langley recognized Chairman Boyle’s leadership as Chairman of the TDC. Discussion followed.
FINANCIAL ITEMS:
RS101025 – 6:38:01 (Tab B) Sheriff’s Business: Authorize expending $1,000.00 from the Law Enforcement Trust Fund to be donated to the National Law Enforcement Museum building project. Funding source: 13031521-581000.
Discussion: The group discussed the location of the museum.
Motion: Approve Tab B as stated above.
Maker: Commissioner Boatright
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Boyle, Johnson,
Holloway, and Boatright.
Follow Up: Finance, OMB, County Manager, Sheriff
RS101025 – 6:41:15 (Tab C) Consider the following for the US1 at Ratliff Road turn lane and roadway improvement project: (1) approve and authorize the Chairman to sign Change Order No. 3 to the Contract with United Brothers Contracting, Inc., in the amount of $38,832.30; (2) direct staff to release the contract’s suspension and allocated additional days to the contract time due to unforeseen conditions at the project site; and (3) approve revised Financial Action Form for Use of Impact Fees to adequately fund the project and approve the revised project budget. Funding source: 41155541-5631000USRR
Discussion: Discussion ensued regarding responsibility of repairs to the utilities, and concerns regarding the cost difference on two identical quotes. Mr. Herring requested that the Board reconsider this item later in the meeting in order for him to address concerns regarding the quotes.
Motion: Approve Tab C as stated above.
Maker: Commissioner Holloway
Second: Commissioner Boatright
Action: Motion and second were withdrawn.
RS101025 – 7:03:56 Continue Discussion:
Mr. Herring advised that he does not have an answer regarding the quotes and requested that the Board continue consideration of this item to November 8, 2010. Discussion followed regarding whether continuing this item would jeopardize the project.
Motion: Approve Tab C as stated above.
Maker: Commissioner Holloway
Second: Commissioner Boatright
Action: Aye: Commissioners Leeper, Boyle, Johnson,
Holloway, and Boatright.
Follow Up: Finance, OMB, County Manager, Engineering
Services
Request: Public Works Director to bring back to the Board an explanation regarding the difference in quotations from R.H. Moore and Associates, Inc. relating to the right turn lane from US 1 to Ratliff Road.
RS101025 – 6:48:22 (Tab D) Authorize the Chairman to sign Amendment No. 2 to the Agreement with Sarge’s Lawn Care, Contract No. CM1257-A2, for Judicial Annex lawn care services in the amount of $31,164.00. Funding source: 01189712-546020.
Motion: Approve Tab D as stated above.
Maker: Commissioner Holloway
Second: Commissioner Boatright
Action: Aye: Commissioners Leeper, Boyle, Johnson,
Holloway, and Boatright.
Follow Up: Finance, OMB, County Manager, Contract
Management, Building Maintenance
RS101025 – 6:49:19 (Tab E) Approve release of retainage in the amount of $14,503.72 to American Fire Company for Fire Suppression System Project at the Judicial Annex. Funding source: 01000000-205500-GIA08
Motion: Approve Tab E as stated above.
Maker: Commissioner Holloway
Second: Commissioner Leper
Action: Aye: Commissioners Leeper, Boyle, Johnson,
Holloway, and Boatright.
Follow Up: Finance, OMB, County Manager, Contract
Management, Building Maintenance
RS101025 – 6:49:56 (Tab F) Approve Finance Package 2010-23 and associated Resolutions.
Motion: Approve Tab F as stated above and authorize the
Chairman to sign associated Resolutions regarding same. (See Attachment “A”)
Maker: Commissioner Johnson
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Boyle, Johnson,
Holloway, and Boatright.
Follow Up: Finance, OMB
RS101025 – 6:50:28 (Tab G) Approve Finance Package 2011-02 and associated Resolutions.
Motion: Approve Tab G as stated above and authorize the
Chairman to sign associated Resolutions regarding same. (See Attachment “B”)
Maker: Commissioner Holloway
Second: Commissioner Boatright
Action: Aye: Commissioners Leeper, Boyle, Johnson,
Holloway, and Boatright.
Follow Up: Finance, OMB
OLD BUSINESS:
RS101025 – 7:05:31 Consider request to schedule a public hearing for December 13, 2010 at 7:00 p.m. to consider a Resolution Electing to Use the Uniform Method of Collecting Non-Ad Valorem Special Assessments Within the Unincorporated and Incorporated Areas of Nassau County.
Motion: Approve to schedule public hearing as stated
above.
Maker: Commissioner Holloway
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Boyle, Johnson,
Holloway, and Boatright.
Follow Up: County Manager, Fire/Rescue, County Attorney
RS101025 – 6:51:05 (Tab H) Approve request from the Amelia Island Concours d’Elegance to utilize the Peter’s Point Parking Lot, March 10 through March 13, 2011, and approve installation of a temporary chain-link fence to prevent unauthorized access to the show field.
Motion: Approve Tab H as stated above.
Maker: Commissioner Holloway
Second: Commissioner Johnson
Action: Aye: Commissioners Leeper, Boyle, Johnson,
Holloway, and Boatright.
Follow Up: Building Maintenance, County Manager
RS101025 – 6:51:41 (Tab I) Approve request from the Office of Agricultural Law Enforcement, Bureau of Uniformed Services, for waiver of rental fee for use of the Bryceville Community Center on December 3, 2010 for their annual meeting.
Motion: Approve Tab I as stated above.
Maker: Commissioner Holloway
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Boyle, Johnson,
Holloway, and Boatright.
Follow Up: Building Maintenance, Finance, OMB, County
Manager, Faith Lynn
RS101025 – 6:33:33 (Tab J) Approve request to reject all bids received in response to Bid No. NC10-032, Marketing/Creative and Media Purchasing.
Discussion: Mr. Hallman reviewed the request.
Motion: Approve Tab J as stated above.
Maker: Commissioner Leeper
Second: Commissioner Boatright
Action: Aye: Commissioners Leeper, Boyle, Johnson,
Holloway, and Boatright.
Follow Up: Contract Management, County Attorney, Tourist
Development Council
RS101025 – 6:52:21 (Tab K) Approve correction to page 3, Article 5.1, of the Contract for Pavement Management Program, Contract No. CM1650, correcting the written amount from two hundred sixty-three thousand dollars to two hundred sixty-eight thousand dollars.
Discussion: County Attorney reviewed the request.
Motion: Approve Tab K as stated above.
Maker: Commissioner Leeper
Second: Commissioner Johnson
Action: Aye: Commissioners Leeper, Boyle, Johnson,
Holloway, and Boatright.
Follow Up: Clerk Staff, Contract Management
RS101025 – 6:53:07 (Tab L) Approve request from Dewey Caldwell for donation and transport of gumbo clay from the Bismark Pit to property located at 45839 Bismark Road.
Discussion: Commissioner Boatright reviewed the request.
Motion: Approve Tab L as stated above.
Maker: Commissioner Boatright
Second: Commissioner Holloway
Action: Aye: Commissioners Leeper, Boyle, Johnson,
Holloway, and Boatright.
Follow Up: Road and Bridge Department, Public Works
Director, County Manager
RS101025 – 6:55:05 (Tab M) Approve a Resolution requesting the Florida Department of Transportation to deed surplus property for right-of-way purposes to Nassau County, Florida.
Motion: Approve Tab M as stated above and authorize the
Chairman to sign Resolution 2010-160 regarding same.
Maker: Commissioner Holloway
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Boyle, Johnson,
Holloway, and Boatright.
Follow Up: County Manager, Engineering Services
RS101025 – 6:55:37 (Tab N) Approve a Resolution Designating a County-Wide Arts Council.
Discussion: The group discussed the appointment of an individual who would represent the County either as an at large or west side of the County member. Mike Spino, Fernandina Beach Arts Council, came forward to address west side representation.
Motion: Approve Tab N as stated above and authorize the
Chairman to sign Resolution 2010-161 regarding same.
Maker: Commissioner Holloway
Second: Commissioner Johnson
Action: Aye: Commissioners Leeper, Boyle, Johnson,
Holloway, and Boatright.
Follow Up: Clerk Staff
Request: Place on the agenda for the next Amelia Island Joint Local Planning Agency (AIJLPA) discussion regarding broadening the Fernandina Beach Arts Council to include a member off the Island.
REGISTER:
The Chairman signed the register for the following warrants: Warrant Nos. 172187 thru 172248 dated 10-13-10 for a register total of $2,113,727.42; Warrant Nos. 172249 thru 172439 dated 10-15-10 for a register total of $1,137,149.28; Warrant Nos. 172440 thru 172451 dated 10-15-10 for a register total of $10,000.04; Warrant Nos. 172452 thru 172505 dated 10-20-10 for a register total of $108,158.83; Warrant No. 172506 dated 10-20-10 for a register total of $5,000.00; Warrant No. 172507 dated 10-21-10 for a register total of $3,605.22; and Warrant Nos. 172508 thru 172707 dated 10-22-10 for a register total of $1,113,133.16.
CONSENT ITEM(S):
RS101025 – 7:01:13 (Tab O) Authorize Chairman to sign six (6) copies of the Responsible Official Certification Form for the West Nassau Landfill Title V Air Permit, as required by the Florida Department of Environmental Protection (FDEP).
Motion: Approve Tab O as stated above.
Maker: Commissioner Boatright
Second: Commissioner Holloway
Action: Aye: Commissioners Leeper, Boyle, Johnson,
Holloway, and Boatright.
Follow Up: County Manager, Engineering Services, Solid
Waste Management
COUNTY MANAGER BUSINESS:
RS101025 – 7:10:57 Mr. Selby advised that the Florida Associations of Counties (FAC) (Conference to be held at Amelia Island Plantation) has requested that the Board host a reception on November 17, 2010, as well as nominate speakers to speak at the November 19, 2010 breakfast. Discussion ensued.
Note: Board to consider whether or not to host a reception on November 17, 2010 for the FAC Conference.
RS101025 – 7:14:17 Mr. Selby requested guidance regarding the United Way Program.
Discussion: Commissioner Johnson advised that she would meet with Commissioner Boatright regarding ideas for the United Way Program.
EXPANSION ITEMS:
RS101025 – 6:02:15 (1)SAISSA respectfully requests that the Board of County Commissioners set a public hearing date of November 22, 2010 at 7:00 p.m. for consideration of a Resolution Electing to Use the Uniform Method of Collecting Non-Ad Valorem Special Assessments Levied Within the South Amelia Island Shore Stabilization Municipal Service Benefit Unit in the Unincorporated Area of Nassau County; (2) Schedule a public hearing for November 22, 2010 at 7:00 p.m. to consider trimming canopy trees on Buccaneer Trail; and (3) Consider agreement with Yulee Basketball.
Motion: Expand the meeting to consider (3) items as
stated above.
Maker: Commissioner Leeper
Second: Commissioner Boatright
Action: Aye: Commissioners Leeper, Boyle, Johnson,
Holloway, and Boatright.
Follow Up: County Manager, County Attorney
RS101025 -_7:06:50 Expansion Item #1: (1) SAISSA respectfully requests that the Board of County Commissioners set a public hearing date of November 22, 2010 at 7:00 pm. for consideration of a Resolution Electing to Use the Uniform Method of Collecting Non-Ad Valorem Special Assessments Levied Within the South Amelia Island Shore Stabilization Municipal Service Benefit Unit in the Unincorporated Area of Nassau County; (2) Schedule a public hearing for November 22, 2010 at 7:00 p.m. to consider trimming canopy trees on Buccaneer Trail; and (3) Consider agreement with Yulee Basketball.
Discussion: Mr. Selby reviewed the request.
Motion: Approve expansion item 1 as stated above.
Maker: Commissioner Boatright
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Boyle, Johnson,
Holloway, and Boatright.
Follow Up: County Manager, County Attorney
RS101025 -_7:09:50 Expansion Item #2: Schedule a public hearing for November 22, 2010 at 7:00 p.m. to consider trimming canopy trees on Buccaneer Trail.
Request: Public Works Director to investigate a tree company cutting down canopy trees on Meadowfield Bluff Road.
Motion: Approve expansion item 2 as stated above.
Maker: Commissioner Holloway
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Boyle, Johnson,
Holloway, and Boatright.
Follow Up: Growth Manager, County Manager
RS101025 -__7:18:35 Expansion Item #3: Consider agreement with Yulee Basketball.
Discussion: Mr. Hallman reviewed the request. Discussion followed regarding the utilization of the concession stand. Mr. Hallman requested that the Board continue this item in order for him to meet with Commissioner Johnson.
DISCUSSION ITEMS:
RS101025 – 7:20:39 Commissioner Leeper’s Business:
- Inquired whether the Board still presents the outgoing Chairman with a plaque.
RS101025 – 7:21:46 Commissioner Holloway’s Business:
- Provided an update regarding the Callahan Fair.
RS101025 – 7:22:08 Chairman Boyle’s Business:
Motion: Expend $500.00 from District 2 Discretionary Fund
payable to the Amelia Island Museum of History.
Maker: Commissioner Holloway
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Boyle, Johnson,
Holloway, and Boatright.
Follow Up: Finance, OMB, County Manager
There being no further business, the regular session of the Nassau County Board of County Commissioners adjourned at 7:24 p.m.
_____________________________
Michael H. Boyle, Chairman
Attest:
____________________________
John A. Crawford, Ex-Officio Clerk
ATTACHMENT “A”
Finance Package 2010-23:
Budget Transfer(s):
- In the 911 Operations and Maintenance Fund in the amount of $39,193.00 to cover AJE from Fiscal Year 08/09 and all 09/10 revenue transferred to the Sheriff.
Resolution(s):
- Resolution 2010-159, regarding budget amendment in the General Fund in the amount of $924.00 for reimbursement of Child Support processing fees.
ATTACHMENT “B”
Finance Package 2011-02:
Inventory Deletions/Changes:
Building Maintenance Department, 2097, 98 Grasshopper
Mower, Serial No. Grass 492082-492058.
Building Maintenance Department, 2079, Assistive Listening
System -1996, Serial No. NARR015674.
Building Maintenance Department, M-6, 12-1-93 Dayton
Pressure Washer, Serial No. C1569681093.
Building Maintenance Department, 0006, 1997 Compac Laptop,
Serial No. CMPAV720BMV23296.
Property Appraiser, 2935, 1998 Chevy Cavalier, Vin No.
3G1JC5247WS832082.
Solid Waste Management, SW65, 1969 5 Ton Wrecker, Vin No.
96-32808-69-1727-10274.
Building Maintenance Department, 2088, ATV, Serial No.
478TE244944301770.
Solid Waste Management, 2525, 2000 8×30 Gooseneck Trailer,
Serial No. 1A920029113B.
Solid Waste Management, 2479, 2002 HP Printer Laser Jet,
Serial No. USLNK 13758.
Solid Waste Management, 2515, 1996 Ford Pick-up Truck, Vin
No. 1FTEF15N2RNB62906.
Solid Waste Management, 2560, 1994, Rotary Cutter, Serial
No. RHINO13953.
Solid Waste Management, 2512, 1994 John Deere Farm Tractor,
Serial No. John DL06300K134955.
Solid Waste Management, SW51, 1967 Kaiser Truck Tractor,
Serial No. Kai SE6-0314/9524-13344.
Solid Waste Management, 2548, Onan Generator, Serial No.
DZ1699KZ19072.
Solid Waste Management, 2514, Chevy Blazer SUV#82, Vin No.
Chevy 1G8ED18J4GF184762.
Solid Waste Management, SW79, 1955 5 ton 6×6 Truck, Vin No.
853-000-20005.
Solid Waste Management, 2532, Mack 5 ton 6×6, Vin No.
05012070C12511939.
Solid Waste Management, SW194, 2002 Modular Building
9x30x9x30.
Solid Waste Management, 2523, Alamo Mower 2000, Serial No.
AG15,7G 35RSTD.
Solid Waste Management, SW47, 1968 Shop Van, Vin No. 6-
0104.
Solid Waste Management, 143, Semi Trailer 6 ton 4 wheel,
Serial No. C8 1151.