Nassau County Board of County Commissioners Regular Session, June 16, 2010, 9:00 a.m.

Nassau County Board of County Commissioners

Regular Session, June 16, 2010, 9:00 a.m.

Executive Closed Session, June 16, 2010, 9:00 a.m.

Special Session, June 16, 2010, 1:00 p.m.

Commission Chambers, 96135 Nassau Place, Yulee, Florida

 

 

Call to Order, Invocation and Pledge of Allegiance to the American Flag

 

Commissioners:

Present:  Chairman Michael H. Boyle, Commissioners Daniel B. Leeper, Stacy T. Johnson, Barry V. Holloway, and Walter J. Boatright.

 

 

Other Officials Present: David A. Hallman, County Attorney; and Ted Selby, County Manager Designee.

 

 

Staff Present: Gene Knaga, Clerk’s Fiscal Management Compliance; Scott Herring, Engineering Services Director; and representing the Clerk’s office Brenda Linville, Deputy Clerk.

 

 

Official Agenda Summary:

 

Audience Input:

None.

 

RESOLUTION(S):

RS100616 – 9:07:41  (Tab A) Approve a Resolution of the Board of County Commissioners, designating June 26, 2010, as “Amateur Radio Day” in Nassau County, Florida.

 

Discussion: Richard Freeman, Amateur Radio Emergency Service, came forward to accept and thank the Board for the Resolution. He provided a brief background regarding the organization.

 

Motion:   Approve Resolution 2010-113.

Maker:    Commissioner Leeper

Second:   Commissioner Boatright  

Action:   Aye: Commissioners Leeper, Boyle, Johnson,

Holloway, and Boatright.     

Follow Up: Clerk Staff

 

 

FINANCIAL ITEMS:

RS100616 – 9:26:39  (Tab B) Consider the following: (1) approval to apply for tax deed applications on 2008 County held tax certificates with value of $5,000.00 or greater as required by Florida Statute 197.502 {3}; and (2) approval to not apply for tax deeds on the 2008 County held tax certificates with value of less than $5,000.00. Funding source: 01001513-549038.

 

Motion:   Approve Tab B as stated above.

Maker:    Commissioner Holloway   

Second:   Commissioner Boatright  

Action:   Aye: Commissioners Leeper, Boyle, Johnson,

Holloway, and Boatright.     

Follow Up: Finance, OMB, Tax Collector, County Manger

           Designee

 

 

BUILDING DEPARTMENT BUSINESS:

RS100616 – 9:27:15  (Tab C) Monthly status update on Building Department activities.

 

Discussion: Robert McKinney, Building Official, came forward to review the monthly activity report. The group discussed scheduling workshops around the County to inform citizens regarding the flood zone maps as it relates to insurance.

 

 

BUILDING MAINTENANCE BUSINESS:

RS100616 – 9:33:40  (Tab D) Monthly status update on Building Maintenance activities.

 

Discussion: Daniel Salmon, Building Maintenance Director, came forward to review current projects. Mr. Selby responded to an inquiry that it is his understanding that the Florida Department of Transportation would be installing directional signage for the James S. Page Governmental Complex during the re-paving on A1A project.  Mr. Herring clarified that the signs would not be in the median but on either side (east and west bound) of SR200/A1A. Mr. Selby was unsure of the status of the monument sign at the entrance to the governmental complex. The group briefly discussed lighting at County facilities; proposed language to be placed on signage on SR200/A1A; and a “Break Water” study at Goffinsville Park.

 

Mr. Salmon briefly discussed damage sustained at various County facilities resulting from a thunderstorm. He responded to an inquiry regarding the sprinkler system at Fire Station 70.

 

 

COUNTY EXTENSION BUSINESS:

RS100616 – 9:42:53  (Tab E) Monthly status update on County Extension activities.

 

Discussion: Megan McAlpine, County Extension Services, provided an update on various department programs. Steve Gaul, County Extension Services, came forward to provide an update regarding various workshops and inform the Board that he would be traveling to Tulsa, Oklahoma to receive a ‘National Search for Excellence’ award. He distributed information regarding the 12th Regional Hay Field Day to be held on July 21, 2010 from 9 a.m. to 3:00 p.m. at RDK Farm in Lake City, Florida, and the Florida Small Farms Alternative Enterprises Conference to be held on July 31 and August 1, 2010 at Osceola Heritage Park in Kissimmee, Florida. Mr. Gaul invited Commissioners to attend the Advisory Meeting on June 21, 2010 at 11:00 a.m. at the Extension Services Office.

 

Request:  County Manager Designee to research funding to help defray the cost of travel in order for Mr. Gaul to attend the award ceremony.

 

 

ENGINEERING SERVICES BUSINESS:

RS100616 – 9:49:44  (Tab F) Monthly status update on Capital Road Projects.

 

Discussion:    Mr. Herring provided a status report on active road projects and Impact Fee funded road projects. He distributed for the Board’s review the signage to be placed at projects that are funded with Impact Fees. He briefly discussed the elimination of on-street parking on SR200/A1A at the US Highway 17 intersection by the Florida Department of Transportation.

 

Commissioner Boatright provided a brief update regarding the Thomas Creek project.

 

 

ROAD AND BRIDGE BUSINESS:

RS100616 – 9:18:41  (Tab G) Monthly status update on Road and Bridge activities.

 

Discussion: Butch Hartman, Superintendent of Road and Bridge, came forward to discuss an issue with the level and overlay projects as it relates to APAC. He provided an update regarding the drainage project on Bismark Road; completed level and overlay projects; and the asphalt milling project at the Fernandina Beach Airport.

 

Request:  (1) Road and Bridge Department to research re-striping Pages Dairy Road; and (2) Mow around sidewalks on south 14th Street below Sadler Road.

 

 

APPOINTMENT(S):

RS100616 – 10:07:09  (Tab H) Appoint a representative from District 5 to the Code Enforcement Board.

 

Motion:   Approve to appoint Dorothy C. Swartwood as

District 1 representative (Term expires April 2012)and re-appoint Joe Roberts as District 5 representative (Term expires June 2011) on the Code Enforcement Board.

Maker:    Commissioner Leeper     

Second:   Commissioner Boatright  

Action:   Aye: Commissioners Leeper, Boyle, Johnson,

Holloway, and Boatright.     

Follow Up: Code Enforcement, Finance, OMB, County Manager

           Designee

 

 

COUNTY MANAGER’S BUSINESS:

RS100616 – 10:38:43  (Tab I) Monthly update on all contracts, amendments, change orders, task orders, and work authorizations, as required by Section 6.2 of the Nassau County Purchasing Policy. Informational item only.

 

RS100616 – 10:39:25 Mr. Selby clarified that the County has done business with the group that donated to Fire Prevention Week. (Discussion from a previous meeting.)

 

RS100616 – 10:40:00 Consensus of the Board for the County Manager Designee to sign the application to obtain a booth at the Stars and Stripes Freedom Festival on July 3, 2010 from 10:00 a.m. to 2:00 p.m. at Central Park in Fernandina Beach.

 

 

COUNTY ATTORNEY BUSINESS:

RS100616 – 10:37:58 Mr. Hallman advised the Florida Bar Association has elected  Michael S. Mullin as the President  and Emily Murphy, Assistant County Attorney, as the Secretary for the upcoming year.

 

 

EXPANSION ITEMS:

RS100616 – 10:00:34 (1) Award bid No. NC10-005 to South Georgia Scales for sale of one in-bound motor truck scales in the amount of $15,500.00 and one out-bound motor truck scales in the amount of $5,000.00; (2) Additional backup for Tab H; (3) Schedule an executive closed session to discuss opening negotiations with Union Local 3101; (4) Approve agreement between Nassau County and Bryant Miller Olive for representation of Nassau County in obtaining approval by the Department of Community Affairs of the County’s EAR Base Comprehensive Plan Amendments and authorize the Chairman to sign said agreement; (5) Authorize the draw down on the Amelia Concourse MSBU Letter of Credit; and (6) Approve and authorize the Chairman to sign the Employment Contract with Ted Selby as County Manager; and approval of payout accruals for annual and sick leave, less thirty (30) days, at the rate in which they were earned by Mr. Selby in his capacity as Office Management and Budget Director.

 

Motion:   Expand the meeting to consider (6) items as

          stated above.

Maker:    Commissioner Johnson    

Second:   Commissioner Boatright  

Action:   Aye: Commissioners Leeper, Boyle, Johnson,

Holloway, and Boatright.          

Follow Up: County Manager Designee, County Attorney

 

 

RS100616 -_10:07:18  Expansion Item #1: Award bid No. NC10-005 to South Georgia Scales for sale of one in-bound motor truck scales in the amount of $15,500.00 and one out-bound motor truck scales in the amount of $5,000.00.

 

Discussion: Mr. Selby briefly discussed a matter regarding a misplaced bid that had been timely received.

 

Motion:   Approve expansion item 1 as stated above.

Maker:    Commissioner Boatright  

Second:   Commissioner Leeper

Action:   Aye: Commissioners Leeper, Boyle, Johnson,

Holloway, and Boatright.          

Follow Up: Finance, OMB, County Manager Designee, Solid

 Waste Management, Contract Management

 

 

RS100616 -_10:07:09 Expansion Item #2: Additional backup for Tab H. (See Tab H for motion.)

 

 

RS100616 -_10:41:19  Expansion Item #3 and #6:  Schedule an executive closed session to discuss opening negotiations with Union Local 3101.

 

Motion:   Approve to schedule (1) a special session for

June 21, 2010 at 2:00 p.m., or as soon thereafter as the matter may be heard, to consider the Employment Contract with Ted Selby, as the County Manager, and any other items to come before the Board; and (2) schedule an executive closed session for June 21, 2010 at 2:00 p.m., or as soon thereafter as the matter may be heard, pursuant to Florida Statutes, Section 447.605, for discussion related to Fire-Rescue Professionals (Local 3101), International Association of Fire Fighters AFL-CIO contract negotiations/collective bargaining strategy. Persons attending will be Daniel B. Leeper, Michael H. Boyle, Stacy T. Johnson, Barry V. Holloway, and Walter J. Boatright, collectively known as the Board of County Commissioners; David A Hallman, County Attorney; and Ted Selby, Interim County Coordinator.

Maker:    Commissioner Boatright  

Second:   Commissioner Johnson    

Action:   Aye: Commissioners Leeper, Boyle, Johnson,

Holloway, and Boatright.          

Follow Up: Board, County Manger Designee, County Attorney,

 OMB

 

 

RS100616 – 10:16:11  Expansion Item #4: Approve agreement between Nassau County and Bryant Miller Olive for representation of Nassau County in obtaining approval by the Department of Community Affairs of the County’s EAR Base Comprehensive Plan Amendments and authorize the Chairman to sign said agreement.

 

Motion:   Approve expansion item #4 as stated above.

Maker:    Commissioner Boatright  

Second:   Commissioner Leeper     

Action:   Aye: Commissioners Leeper, Boyle, Johnson,

Holloway, and Boatright.     

Follow Up: County Attorney, Finance, OMB, County Manager

 Designee, Growth Management, Contract Management

 

 

RS100616 -_10:09:51  Expansion Item #5: Authorize the draw down on the Amelia Concourse MSBU Letter of Credit.

 

Discussion: Mr. Hallman reviewed the request and discussion followed.

 

Motion:   Approve, based on the concurrence by the parties

which has been received and recommendation of staff, and authorize staff to draw down the Amelia Concourse MSBU Letter of Credit in the amount of $586,728.20 pursuant to the terms thereof as liquidation of the MSBU participants’ contribution to Phase 3 construction of intersection improvements at Amelia Concourse and SRA1A.

Maker:    Commissioner Holloway   

Second:   Commissioner Leeper

Action:   Aye: Commissioners Leeper, Boyle, Johnson,

Holloway, and Boatright.          

Follow Up: County Attorney, Engineering Services, Finance,

           OMB, County Manger Designee

 

 

RS100616 -_10:18:42  Expansion Item #6:  Approve and authorize the Chairman to sign the Employment Contract with Ted Selby as County Manager and approval of payout accruals for annual and sick leave, less thirty (30) days, at the rate in which they were earned by Mr. Selby in his capacity as Office Management and Budget Director. ($35,440.08)

 

Discussion: Mr. Hallman reviewed the request.

 

RS100616 – 10:22:19 Recessed and reconvened at 10:35 a.m. to continue consideration of Mr. Selby’s contract. The group discussed continuing this item to a later date in order for the County Attorney to answer any questions the Board may have regarding said contract. (See 10:41:19)

 

 

DISCUSSION ITEMS:  

RS100616 – 10:46:11 Commissioner Leeper’s Business:

 

  • Briefly discussed weather machines being place on the Shave and South End Bridges.

 

  • The group discussed concerns regarding solicitation on County and State roads.

 

  • Advised that the County Fire Fighter Honor Guard would be participating in Patriotic Service on July 4, 2010 at the First Baptist Church in Fernandina Beach and invites the Commissioners to come out and support them.

 

 

RS100616 – 10:49:57  Commissioner Holloway’s Business:

 

Motion:   Approve to waive the rental  fee for the

Bryceville Community Center for June 18, 2010 at 5:00 p.m. for Sheriff’s K-9 Patrol Division to host a going away party for one of their officers being deployed to Afghanistan.

Maker:    Commissioner Holloway   

Second:   Commissioner Boatright  

Action:   Aye: Commissioners Leeper, Boyle, Johnson,

Holloway, and Boatright.     

Follow Up: Finance, OMB, County Manager Designee, Building

           Maintenance, Faith Lynn

 

 

Request:  Mr. Selby to request the Growth Management Department provide the Board with an update regarding the new permitting ordinance. (Possibly at the special meeting on June 21, 2010)

 

  • Advised that the Fire/Rescue Department has notified him that Nassau County is number one in the State of Florida for responses to heart attack victims, because of the new system the County has put in process with Baptist Nassau Center.

 

 

RS100616 – 10:52:03 Chairman Boyle’s Business:

 

  • Advised that he received a call from Channel 4 Action News notifying him that Nassau County has been listed in a National Study as the third fastest growing county in the country for retirees.

 

 

RS100616 – 10:54:29 The regular meeting adjourned.  

 

 

9:00 A.M. EXECUTIVE CLOSED SESSION:

EC100616 – 10:56:58 The County Attorney announced that it was time to hold an executive closed session, pursuant to Florida Statutes, Section 447.605, for discussion related to Northeast Florida Public Employees’ Local 630, L.I.U.N.A. contract negotiations/collective bargaining strategy.  The persons attending will be: Daniel B. Leeper, Michael H. Boyle, Stacy T. Johnson, Barry V. Holloway and Walter J. Boatright, collectively known as the Board of County Commissioners; David A. Hallman, County Attorney; and Ted Selby, County Manager Designee. There will be no pause in the proceedings or discussion of other matters not related to this case.

 

Motion:   To close the meeting.

Maker:    Commissioner Boatright

Second:   Commissioner Leeper

Action:   Aye: Commissioners Leeper, Boyle, Johnson,

Holloway, and Boatright.

    

The Deputy Clerk turned off the recording device, locked the doors, and departed the meeting. The meeting continued in closed session. 

 

EC100616 – 11:35:55 The meeting reconvened in open session and there were no motions made as a result of the closed meeting.

 

Executive Closed Session adjourned at 11:36 a.m.

 

 

 

1:00 p.m. Special Session

SS100616 – 1:05:17 Discuss the proposed Fiscal Year 2010-2011 budget and any other items to come before the Board.

 

Discussion: Mr. Selby reviewed the purpose of the meeting as well as the summary sheet distributed at the beginning of the meeting.

 

Presentations: The following individuals appeared before the Board to provide a brief background regarding the services that their organization provides to Nassau County and briefly address their funding needs: Mike Beard, Administrative Services Director, Nassau County Health Department; Chief Carmen Marino (Station 8), Chief Bill Watts (Station 5), and Dave Pearson (Station 11) on behalf of the Volunteer Fire Chiefs’ Association; Bill Gower, President, and Patrick Sabadie, Treasurer, Boys and Girls Club of Nassau County; Shandra Riffey, Executive Director, Micah’s Place; Ken Willette, Executive Director, Nassau County Council on Aging and Allen Lennon, President; Wanda Lanier, Executive Director, Barnabas Center; Laureen Pagel, CEO, Sutton Place Behavioral Health; Tammy Hamilton, Program Manager for Adult Day Training, ARC/Nassau; Steve Rieck, Executive Director, Nassau County Economic Development Board.

 

SS100616 – 2:19:39 Recess.

 

Presentations continued: Lynda Mixon, Rescuing Animals in Nassau (RAIN), and Beth Hackney, Cats Angels also appeared before the Board. The group questioned various organizations regarding programs; matching grant funds; affects of reducing their budget; funding from other entities; and fundraisers. Clarification followed regarding the Spay Nassau Program as it relates to funding from District 2 Discretionary Fund on June 14, 2010.

 

Motion:   Expend $500.00 each from all five District

Discretionary Funds (Totaling $2,500.00) payable to Spay Nassau for the Spay and Neuter Nassau Program. (Send check to Cats Angels.)

Maker:    Commissioner Leeper

Second:   Commissioner Boatright  

Action:   Aye: Commissioners Leeper, Boyle, Johnson,

Holloway, and Boatright.     

Follow Up: Finance, OMB, County Manager Designee

 

Motion:   Expend $100.00 each from all five District

Discretionary Funds (Totaling $500.00) payable to the St. Marys River Water Management District for dues. Clarification that funding would come from the current year budget.   

Maker:    Commissioner Boatright  

Second:   Commissioner Holloway   

Action:   Aye: Commissioners Leeper, Boyle, Johnson,

Holloway, and Boatright.     

Follow Up: Finance, OMB, County Manager Designee

 

The group discussed the Welcome Center Lease and Landfill Transfer under the Fiscal Year 2010/2011 Elective Expenditures; improvements to the front entrance of the Governmental Complex facility as well as the funding source; using reserves to make up the shortfall in the budget; difference in funding for not-for-profit organizations.

 

Presentation Continued: Teresa Matheny, Vice President of Family and Provider Services, Episcopal Children’s Services, came forward to provide a brief background regarding the services that their organization provides to Nassau County and address their funding needs.

 

Consensus of the Board (1) to fund Elective Expenditures, while acknowledging that the transfer to the landfill may change to correspond to the needs of the Fiscal Year 10/11 landfill budget;  and (2) to use non-recurring reserves to make up the shortfall and balance the budget.

 

Matt Waggoner, Union Local 3101 President, came forward requesting clarification regarding the consensus of the Board as it relates using the reserves.

 

There being no further business, the special session of the Nassau County Board of County Commissioners adjourned at 3:26 p.m.

 

_____________________________

Michael H. Boyle, Chairman

Attest:

 

 

____________________________

John A. Crawford, Ex-Officio Clerk