Nassau County Board of County Commissioners Regular Session, December 15, 2010, 9:00 a.m.

Nassau County Board of County Commissioners

Regular Session, December 15, 2010, 9:00 a.m.

Commission Chambers, 96135 Nassau Place, Yulee, Florida

 

Call to Order, Invocation and Pledge of Allegiance to the American Flag

 

Commissioners:

Present:  Chairman Walter J. Boatright, Commissioners Daniel B. Leeper, Steve W. Kelley, Stacy T. Johnson, and Barry V. Holloway.

 

 

Other Officials Present: David A. Hallman, County Attorney; and Ted Selby, County Manager.

 

 

Staff Present: Gene Knaga, Clerk’s Fiscal Management Compliance; Shanea Jones, Office of Management and Budget Director; Scott Herring, Public Works Director; Walter Fufidio, Planning Director; and representing the Clerk’s office Brenda Linville, Deputy Clerk.

 

 

Official Agenda Summary:

 

Audience Input:

RS101215 – 9:04:35 John Pelican came forward to request the status of the bike trail along the south part of A1A on the Island.

 

Commissioner Leeper provided a brief update regarding the resurfacing on A1A (South Fletcher from the South End Bridge to Atlantic Boulevard) and a completion timeframe for the bike trail.

 

Mr. Pelican suggested placing a roadway divider on the main bridge (not identified) to protect cyclists.

 

 

PRESENTATION(S):

RS101215 – 9:08:21  (Tab A) Ted Selby, County Manager re: County Manager’s Annual Report.

 

Discussion: Mr. Selby reviewed the financial impacts; accomplishments for Fiscal Year 2009/10; and goals for Fiscal Year 2010/11.

 

 

CONSENT ITEM(S):

RS101215 – 9:57:36  (Tab B) Approve and authorize the Chairman to sign the funding agreement with Jacksonville Area Legal Aid, Contract No. CM1687 in the amount of $83,655.00. Funding source: 23160564-531204.

 

Motion:   Approve Tab B as stated above.

Maker:    Commissioner Leeper

Second:   Commissioner Johnson    

Action:   Aye: Commissioners Leeper, Kelley, Johnson,

Holloway, and Boatright.     

Follow Up: Finance, OMB, County Manager, Contract

 Management, Clerk Staff

 

 

RS101215 – 9:57:36  (Tab C) Approve and authorize the Chairman to sign the following contract for the Volunteer Fire Departments: (1) Second Amendment to the Vendor Agreement with Yulee Volunteer Fire Department, Contract No. CM1315-A2 in the amount of $66,158.00; (2)First Amendment of the Interlocal Agreement with the Town of Callahan for its Volunteer Fire Department Contract No. CM1580-A1 in the amount of $23,544.00; (3) First Amendment to the Interlocal Agreement with the Town of Hilliard for its Volunteer Fire Department Contract No. CM1509-A1 in the amount of $23,544.00. Funding source(s): 04224522-534202 – Yulee VFD, 04224522-534205 – Callahan VFD, and 04224522-534203 – Hilliard VFD.

 

Motion:   Approve Tab C as stated above.

Maker:    Commissioner Leeper

Second:   Commissioner Johnson    

Action:   Aye: Commissioners Leeper, Kelley, Johnson,

Holloway, and Boatright.     

Follow Up: Finance, OMB, County Manager, Contract

 Management

 

 

RS101215 – 9:57:36  (Tab D) Consider a Resolution authorizing the execution of the agreement with the State of Florida Department of Transportation, regarding three sidewalks from South 14th Street to Will Hardee Road; and authorize the Chairman to sign Contract No. CM1703.

 

Motion:   Approve Tab D as stated above.

Maker:    Commissioner Leeper

Second:   Commissioner Johnson    

Action:   Aye: Commissioners Leeper, Kelley, Johnson,

Holloway, and Boatright.     

Follow Up: Finance, OMB, County Manager, Contract

 Management, Engineering Services

 

 

RS101215 – 9:57:36  (Tab E) Consider a Resolution relating to a parking restriction on Nassau Center Court from SR200 to the north right-of-way of Commerce Boulevard; Providing for Findings by the Board of County Commissioners; Providing for Placement of “No Parking on Right-of-Way” Signs; Providing for Penalties; and Providing for an Effective Date.

 

Motion:   Approve Tab E as stated above.

Maker:    Commissioner Leeper

Second:   Commissioner Johnson    

Action:   Aye: Commissioners Leeper, Kelley, Johnson,

Holloway, and Boatright.     

Follow Up: Finance, OMB, County Manager, Contract

 Management, Engineering Services

 

 

GROWTH MANAGEMENT BUSINESS:

RS101215 – 10:20:50  (Tab F) Approve authorizing staff to initiate public hearings to consider a series of Ordinances amending the Commercial Intensive, Industrial Warehouse, and Industrial Heavy Zoning Districts and creating a new Industrial Business Park District.

 

Discussion: Mr. Fufidio reviewed the request. Discussion followed.

 

Motion:   Approve Tab F as stated above.

Maker:    Commissioner Johnson    

Second:   Commissioner Holloway   

Action:   Aye: Commissioners Leeper, Kelley, Johnson,

Holloway, and Boatright.     

Follow Up: Growth Management, County Manager

 

 

BUILDING DEPARTMENT BUSINESS:

RS101215 – 9:58:43  (Tab G) Monthly status update on Building Department activities.

 

Discussion: Mr. McKinney, Building Official, came forward to review monthly activities.

 

 

COUNTY EXTENSION BUSINESS:

RS101215 – 10:00:09  (Tab H) Monthly status update on County Extension activities.

 

Discussion: Rebecca Jordi, Extension Director, came forward to advise of a situation regarding two fallen trees at the Governmental Complex over the weekend. Megan McAlpine, Family Consumer Science, came forward to provide information regarding a grant that the County received from the United States Department of Agriculture (USDA) in the amount of $53,000.00 which allow them to hire a full time employee for the Family Nutrition program. Laura LaRoche, Extension Services, came forward to review the Family Nutrition Program.

 

 

FACILITIES MAINTENANCE BUSINESS:

RS101215 – 10:05:15  (Tab I) Monthly status update on Facilities Maintenance activities.

 

Discussion: Tim Milligan, Interim Facilities Maintenance Director, came forward to review monthly activities. The group discussed additional cost for the heating and cooling system at the Emergency Operations Center, funding for the Mizell Tract project, and concerns regarding the entrance enhancement of the James S. Page Governmental Complex.

 

 

PUBLIC WORKS BUSINESS:

RS101215 – 10:27:56  (Tab J) Monthly status update on Capital Road Projects.

 

Discussion: Mr. Herring provided a status report on active road projects and Impact Fee Funded road projects. Mr. Herring responded to an inquiry that once staff is able to review the plans regarding the four laning of US 301 (from Callahan to the Duval County line), they will ensure that the turn lane onto Ford Road is addressed. Discussion ensued regarding the cameras located on the traffic signals along A1A.

 

Informational: County staff to reduce the number of “No Parking” signs on Jasmine Road in early 2011.

 

 

RS101215 – 10:39:08  (Tab K) Monthly status update on Road and Bridge activities.

 

Discussion: Mr. Herring complimented Road and Bridge for a great job on the Bismark Road drainage project. He indicated that he would be bringing back Pratt Siding, Patsy Lane, Wedgewood to the Board sometime in January 2011 for consideration. Mr. Herring also addressed Road and Bridge creating a list to prioritized roads for millings.

 

 

APPOINTMENT(S):

RS101215 – 10:40:55  (Tab L) Appoint a Representative from District 2 and an alternate representative to the Code Enforcement Board.

 

Motion:   Approve to appoint Jan VanDelinder as the

alternate representative on the Code Enforcement Board.

Maker:    Commissioner Holloway   

Second:   Commissioner Leeper

Action:   Aye: Commissioners Leeper, Kelley, Johnson,

Holloway, and Boatright.     

Follow Up: Finance, OMB, County Manager, Building Official

 

Request:  County Manager to bring back on January 8, 2011 appointment of a District 2 representative on the Code Enforcement Board.

 

 

RS101215 – 10:43:07

 

Motion:   Approve to reappoint John Stack as District 5

representative on the Planning and Zoning Board for ninety (90) days.

Maker:    Commissioner Holloway   

Second:   Commissioner Leeper

Action:   Aye: Commissioners Leeper, Kelley, Johnson,

Holloway, and Boatright.     

Follow Up: Growth Management, Finance, OMB, County Manager

 

 

COUNTY MANAGER BUSINESS:

RS101215 – 10:44:24  (Tab M) Monthly update on all contracts, amendments, change orders, task orders, and work authorizations, as required by Section 6.2 of the Nassau County Purchasing Policy. Informational Only.

 

 

RS101215 – 10:57:30 Mr. Selby advised that he received an e-mail from the West Nassau High School requesting donations for their Literacy Program (begins in January 2011).

 

Discussion: The group quested the School Board’s contribution towards the program. Commissioner Kelley commented that he would bring back to the Board in 2011 his concerns regarding the use of Discretionary accounts.

 

Noted: Commissioner Kelley to approach the Optimist Club regarding donating $300.00 to the West Nassau High School for Awards for Literacy Week Contests.

 

RS101215 – 11:31:17 Mr. Selby distributed to the Commissioners invitations to attend the Elected Official Regional Reception in January 2011.

 

 

COUNTY ATTORNEY BUSINESS:

RS101215 – 11:02:55 County Attorney reviewed a request from a previous meeting regarding funding the Lake Hampton Spillway Repair and offered his recommendation. Discussion followed.  

 

Motion:   Deny spending the funds for the Lake Hampton

          Spillway Repair.   

Maker:    Commissioner Kelley

Action:   Motion died from lack of a second.

 

Motion:   Approve funds in the amount of $9,698.60 to the

Soil and Water Conservation District, subject to the District submitting documentation that in their conclusion adding said funds to the grant proposal would benefit the overall goals of the Nassau County Soil and Water Conservation District for the County.

Amend:    To include a budget transfer from Reserve Capital

Projects – Transportation Fund and authorization

for the Chairman to sign same.

Maker:    Commissioner Holloway   

Second:   Commissioner Leeper

Action:   Aye: Commissioners Leeper, Johnson, Holloway, and

              Boatright.

          Nay: Commissioner Kelley.    

Follow Up: Finance, OMB, County Manager, County Attorney,

           Engineering Services

 

 

RS101215 – 11:22:10 Commissioner Holloway departed the meeting.

 

 

EXPANSION ITEMS:

RS101215 – 9:07:22 (1) Authorize the Chairman to sign the Equitable Sharing Agreement and Certification Form, as required by the United States Department of Justice for fiscal year ending September 30, 2010; (2) Schedule meeting in January 2011 concerning the budget; and, (3)Continue discussion regarding project manager for Station 60 and set date for Groundbreaking Ceremony.

 

Motion:   Expand the meeting to consider three (3) items as

          stated above.

Maker:    Commissioner Leeper

Second:   Commissioner Kelley

Action:   Aye: Commissioners Leeper, Kelley, Johnson,

Holloway, and Boatright.          

Follow Up: County Manager

 

 

RS101215 -_10:44:56  Expansion Item #1: Authorize the Chairman to sign the Equitable Sharing Agreement and Certification Form, as required by the United States Department of Justice, for fiscal year ending September 30, 2010.

 

Motion:   Approve expansion item 1 as stated above.

Maker:    Commissioner Holloway   

Second:   Commissioner Leeper

Action:   Aye: Commissioners Leeper, Kelley, Johnson,

Holloway, and Boatright.          

Follow Up: Human Resources Department, County Manager

 

 

RS101215 -_10:45:52  Expansion Item #2: Schedule meeting in January 2011 concerning the budget.

 

Noted:    Consensus of the Board to schedule a meeting for January 19, 2011 (time not specified) for budget overview.

 

 

RS101215 -_10:48:23  Expansion Item #3: Continue discussion regarding a project manager for Station 60 project and set a date for Groundbreaking Ceremony.

 

Discussion: The group discussed whether to hire an outside project manager or use an employee already on staff. Consensus of the Board to move forward using a County employee as the project manager.

 

Motion:   Schedule Groundbreaking Ceremony for December 16,

2010 at 2:00 p.m. at Station 60 in Bryceville.

Maker:    Commissioner Kelley

Second:   Commissioner Holloway   

Action:   Aye: Commissioners Leeper, Kelley, Johnson,

Holloway, and Boatright.          

Follow Up: Board, County Manager, County Attorney,

           Facilities Maintenance

 

 

DISCUSSION ITEMS:  

RS101215 – 11:22:35 Commissioner Leeper’s Business:

 

  • Discussed concern regarding security at the Governmental Complex.

 

  • Update regarding the return of Kelly’s Mixon remains to Nassau County.

 

 

RS101215 – 11:26:56 Commissioner Kelley’s Business:

 

  • Advised that members of the Chamber of Commerce would be interested in filling available positions on Board appointed Boards.

 

  • Suggested placing signs inside and outside the James S. Page Governmental Complex advising that the Tax Collector’s office has been relocated.

 

 

RS101215 – 11:24:18 Commissioner Johnson’s Business: 

 

Motion:   Approve to appoint Commissioner Johnson to the

          Chamber of Commerce Board.

Maker:    Commissioner Johnson

Second:   Commissioner Leeper

Action:   Aye: Commissioners Leeper, Kelley, Johnson, and

              Boatright.

Absent:   Commissioner Holloway.

Follow Up: County Manager

 

  • Thanked Mr. Selby for his presentation earlier in the meeting.

 

  • Postponed the United Way Kick-Off until the Spring of 2011.

 

 

RS101215 – 11:30:37  Chairman Boatright’s Business:   

 

  • Wished everyone a Merry Christmas.

 

  • Briefly mentioned starting the budget process early.

 

 

RS101215 – 11:33:05 Recess.

 

 

EXECUTIVE CLOSED SESSION

Call to Order.

 

Commissioners:

Present:  Chairman Walter J. Boatright, Commissioners Daniel B. Leeper, Steve W. Kelley, Stacy T. Johnson, and Barry V. Holloway.

 

Others Present: David A. Hallman, County Attorney; Ted Selby, County Manager; and Brenda Linville, Deputy Clerk, representing the Clerk’s office.

 

 

EC101213 – 11:37:35  Executive Closed Session:

The County Attorney announced that the Board has reconvened in open session in order to hold an executive closed session pursuant to Florida Statutes, Section 286.011(8), to discuss settlement negotiations and/or litigation strategy related to expenditures therein in the cases of the Department of Community Affairs, State of Florida, Division of Administrative Hearings, petitioner, vs. Nassau County, Florida, a political subdivision of the State of Florida, respondent, Docket No. 10-2ER-NOI-4501-(A)(I)-(N); Case No. 10-010520GMrgey. The persons attending will be: Daniel B. Leeper, Steve W. Kelley, Stacy T. Johnson, and Walter J. Boatright, collectively known as the Board of County Commissioners; David A. Hallman, County Attorney; Emily B. Murphy, Assistant County Attorney; Ted Selby, County Manager, and a court reporter.  There will be no pause in the proceedings or discussion of matters not related to this issue. Commissioner Holloway was absent.

 

Motion:   To close the meeting.

Maker:    Commissioner Kelley

Second:   Commissioner Johnson

Action:   Aye: Commissioners Leeper, Kelley, Johnson,

              and Boatright.

Absent:   Commissioner Holloway.

 

The Deputy Clerk turned off the recording device, locked the doors, and exited the room. The meeting continued in closed session.

 

 

EC101213 – 12:12:20 The meeting reconvened in open session. There were no motions made as a result of the closed session.

 

 

There being no further business, the regular and executive closed session of the Nassau County Board of County Commissioners adjourned at 12:12 p.m.

 

 

 

_____________________________

Walter J. Boatright, Chairman

 

Attest:

 

 

 

____________________________

John A. Crawford, Ex-Officio Clerk